Job Description

Downing Street Property Management Inc. (DSPM) is a third-party property management company with over 38 years of management experience in relation to all asset classes. Our current portfolio exceeds 10 million square feet throughout the GTA, Southern Ontario and beyond. DSPM employs over 40 staff, the majority of which are situated at our head office located in Vaughan, Ontario.

DSPM is proud to be an equal opportunity employer that promotes a range of diversity and ability. We are committed to fostering a safe, positive and collaborative work environment that respects people's dignity, ideas, and beliefs. Employees are essential to the success of our organization, and we consider them to be our most valuable asset. We encourage all qualified applicants to join our growing team.

DSPM is seeking a qualified candidate to assist in the role of Property/Lease Administrator in connection with a stable portfolio that consists of a mix of retail, industrial and residential properties.

The Property Administrator is a key member of the Property Management team, providing full administrative support and reporting to the Property Manager. Candidates for this role should possess the following attributes:

- Customer/client-centric mindset and strong interpersonal, written and verbal communication skills;

- Excellent organizational and time management skills.

- Superior attention to detail and ability to multitask.

- Flexibility to adapt to changing work conditions includ

i

ng service interruptions.

- Strong working knowledge of Microsoft 365 and Yardi Voyager.

- Reliable access to a fully insured vehicle.

- Ability to work independently, as well as within a team.

- Effective conflict resolution skills.

- A minimum two-years of property-administrative related experience.

Primary Responsibilities of the Property/Lease Administrator:

- Support the property manager in handling tenant service requests and coordinating the resolution of maintenance issues.

- Coordinate vendor contracts and vendor certificates of insurance.

- Monitor vendor performance and assist in ensuring service standards are met.

- Maintain accurate property records, including tenant certificates of insurance, occupancy records, and building compliance documentation.

- Organize and update property files, both physical and digital, ensuring accessibility and security.

- Draft and finalize notices, general correspondence, and chargeback invoices to tenants on a timely basis.

What DSPM Can Offer:

- Competitive salary, extended health care, life/disability insurance benefits and summer hours.

- An enthusiastic work culture and promoted work-life harmony.

- State of the art workplace featuring a Courtyard style kitchen.

- Complimentary on-site parking and staff engagement events.

- Reimbursement for professional-related courses and development.

- Opportunity to grow and enhance your career in the Property Management Industry.

Job Type: Full-time

Pay: $50,000.00 per year

Benefits:

Company events Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Paid time off Tuition reimbursement Vision care Wellness program
Work Location: In person