Job Description

About GWL Realty Advisors

GWLRA is a leader in both the commercial and multi-residential real estate industries. Driven by our values of Integrity, Ambition, Creativity, and Empathy, our vision is to be a sustainable company known for exceptional real estate management, trusted advice, and outstanding service by consistently fulfilling our mission to deliver strong, long-term results for our clients.
We\xe2\x80\x99re looking for a Property Administrator to assist with a variety of administrative functions including processing and maintaining tenant files, depositing rental cheques, processing tenant rental cash receipts, and coding property invoices for payment.

RESPONSIBILITIES

Payment Processing

• Deposit rental cheques to appropriate GWLRA bank accounts, code tenant cheques, photocopy cheques and record cash receipts to Tenants\xe2\x80\x99 accounts on Yardi7s
• Perform all rental account and invoice administration, including reconciliations, record maintenance, collections and all related tasks
• Identify and code operating expenses, ensuring invoices match to purchase orders for accuracy and accurate allocations; ensure timely processing
• Prioritize property operating expense invoices that require immediate payment
• Maintain control logs of property utility, property tax, leasing and capital expenditure invoices;
• Oversee the tenant charge back cycle including preparing authorization agreements, tenant billings and collections

Reporting

• Preparing, processing, and submitting monthly accounting reports such as payables, budget variance, purchase order and accounts receivable aging.
• Copy payable invoices and maintain an accurate filing system for audit and reference
• Complete variance explanations for the monthly property reports
• Maintain utilities consumption and costs tracking sheets

Administrative Support

• Assisting Property Manager and Senior Property Administrator with compilation and maintenance of all documentation, files, expense reports, and various administrative duties.
• Work closely with various internal groups to ensure all administrative aspects of Tenancy Leases are maintained
• Maintain records and tracking databases relating to building contracts, procurement, storage, telecom and parking agreements
• Provide back up for administrative team as needed.
• Assist with building certifications as required (BOMA Best, LEED, Fitwel, etc.)
• Assist with tenant appreciation events and communications

Tenant Communications

• Handle a variety of internal and external vendor inquiries regarding invoice payments
• Collecting, reviewing, and tracking tenant insurance certificates and corresponding with tenants to ensure compliance to policies and lease requirements

QUALIFICATIONS

• 2 + years of experience in property administration/real estate property accounting
• Current enrollment in BOMI RPA program is considered an asset
• Post secondary education in related discipline
• Proven organizational and multi-tasking skills; able to cope with changing client needs and deliver successful results within the time frame
• Exceptional communications, organization, interpersonal and time management skills
• High initiative, professional, and flexible

What We Offer

• 3 Weeks of Vacation per year
• 3 Paid Personal Days per year
• $400 to use towards wellness spending account (until Dec 31st, 2023)
• Up to $2,000 annual Education Allowance
• Up to $5,000 annual Mental Health Coverage, plus other comprehensive benefits and savings programs

\'What we Offer\' section only applies to full-time employees.

Our Business

Learn more about our and businesses, , and at GWLRA.

Our Commitment to Diversity

GWL Realty Advisors is an equal opportunity employer. It prohibits discrimination based on age, color, disability, national origin, race, religion, gender, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are committed to creating and maintaining an inclusive and accessible workplace. If you are contacted for an interview and require accommodation during the interviewing process, please let us know.

GWLRA uses a third-party platform, the applicant manager (TAM), to manage our recruitment process. . If you choose to apply for a job with us, or subscribe to be notified of new jobs, your personal information will also be collected by GWLRA and will be handled in accordance with our Privacy Policy ( ).

CIGWL utilise la plateforme d\xe2\x80\x99un tiers, soit un syst\xc3\xa8me de gestion des candidatures (pour l\xe2\x80\x99acquisition de talents), afin de g\xc3\xa9rer son processus de recrutement. . Si vous choisissez de postuler \xc3\xa0 un poste chez nous ou de recevoir nos offres d\xe2\x80\x99emploi, vos renseignements personnels seront aussi recueillis par CIGWL et utilis\xc3\xa9s conform\xc3\xa9ment \xc3\xa0 notre Politique de protection des renseignements personnels ( ).

This is a full time position

GWL Realty Advisors