GWLRA is a leader in both the commercial and multi-residential real estate industries. Driven by our values of Integrity, Ambition, Creativity, and Empathy, our vision is to be a sustainable company known for exceptional real estate management, trusted advice, and outstanding service by consistently fulfilling our mission to deliver strong, long-term results for our clients. We\xe2\x80\x99re looking for a Property Administrator to assist with a variety of administrative functions including processing and maintaining tenant files, depositing rental cheques, processing tenant rental cash receipts, and coding property invoices for payment. :
RESPONSIBILITIES :
Payment Processing:
Deposit rental cheques to appropriate GWLRA bank accounts, code tenant cheques, photocopy cheques and record cash receipts to Tenants\xe2\x80\x99 accounts on Yardi
Perform all rental account and invoice administration, including reconciliations, record maintenance, collections and all related tasks
Identify and code operating expenses, ensuring invoices match to purchase orders for accuracy and accurate allocations; ensure timely processing
Prioritize property operating expense invoices that require immediate payment
Maintain control logs of property utility, property tax, leasing and capital expenditure invoices; utility tracking administration
Assist in preparation of tenant charge backs (where applicable)
Reporting:
Preparing, processing, and submitting monthly accounting reports such as accounts payable, electronic fund transfers, NSF recording, and deposit of rental cheques
Copy payable invoices and maintain an accurate filing system for audit and reference; monthly AP filing
Complete variance explanations for the monthly property reports
Maintain utilities consumption and costs tracking sheets
Administrative Support:
Assisting Property Manager and Senior Property Administrator with compilation and maintenance of all documentation, binders, files, electronic filing, expense reports, and various administrative duties
Work closely with various internal groups to ensure all administrative aspects of Tenancy Leases are maintained
Assist in annual audit function by locating and copying invoices for audit and verification purposes
Provide back up for Sr. Property Administrator as well provide relief for Reception
Tenant Communications:
Handle a variety of internal and external vendor inquiries regarding invoice payments
Collecting, reviewing, and tracking tenant insurance certificates and corresponding with tenants to ensure compliance to policies and lease requirements
QUALIFICATIONS:
2 + years of experience in property administration/real estate property accounting
Current enrollment in BOMI RPA program is considered an asset
Post secondary education in related discipline
Proven organizational and multi-tasking skills; able to cope with changing client needs and deliver successful results within the time frame
Exceptional communications, organization, interpersonal and time management skills
High initiative, professional, and flexible
What we Offer:
3 Weeks of Vacation per year
3 Paid Personal Days per year
Up to $2,000 annual Education Allowance
Up to $5,000 annual Mental Health Coverage, plus other comprehensive benefits and savings programs
Up to $400 to use towards wellness annually to help support your financial, physical, and mental wellness
\'What we Offer\' section only applies to full-time employees.
Our Business:
Learn more about our commercial and residential businesses, our values, and careers at GWLRA.
Our Commitment to Diversity:
GWL Realty Advisors is an equal opportunity employer. It prohibits discrimination based on age, color, disability, national origin, race, religion, sex, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are committed to creating and maintaining an inclusive and accessible workplace. If you are contacted for an interview and require accommodation during the interviewing process, please let us know.
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