Job Description

The Property Administrator will be responsible for overseeing the day-to- day operation of the L\xc3\xa9pine Residential Properties. The Property Administrator will work very closely with the Superintendents; they are responsible for ongoing maintenance and repairs of the buildings, tenant / landlord relations, lease administration. The Property Administrator will report to the Senior Property Manager Duties and Responsibilities included but are not limited to the following;

• Process and administer WO\'s
• Maintain tenant insurance requirements
• Maintain the building occupancy level, which may include meeting with prospective tenants, do tours and respond to requests
• Assist in the management of the tenant renewal process
• Ensure maintenance and security logs are completed and to the required standard
• Post announcements to tenants with respect to maintenance and other notices,
  ensuring proper notification in advance to occupied suites
• Train staff on the use of BuildingLink or other similar software
• File office correspondence and documentation
• Maintain and circulate all lists, including: portfolio lists, tenant lists, emergency contact lists, site plans, floor plans etc.
• Assist in the management of the building/parking access card system and maintain up-to-date records of all card/permit holders
• Assist in the preparation of legal documents for Landlord Tenant Board hearings, evictions, etc. in accordance with the Landlord and Tenant Board Act.
• Maintain resident database including processing changes to tenants, occupants, and PAP conditions
• Lease administration, preparing leases completing all documentation including set up
• Prepare tenant arrival and key package, coordinate move in/out, booking elevators and loading dock where applicable.
• Administration of sublets, assignments and termination notices
• Ensure all rent cheques received, key and fob ordering and payments, issue receipts as required.