Property Administrator (b1715)
Hamilton, ON, Canada
Job Description
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The DMS Group is currently seeking a Property Administrator to join our team in Hamilton. The Property Administrator works under the direction of the Property Manager to oversee the administrative and maintenance operations of a particular portfolio/development. They will be responsible for meeting all contractual obligations and deliverables as well as achieving or exceeding the company\xe2\x80\x99s and client\xe2\x80\x99s key performance indicator targets. Under the direction of the Property manager, you will oversee the co-ordination of all work necessary for efficient operation of the property\xe2\x80\x99s management office supporting our Hamilton site. Major Responsibilities: Rent Collection
- Collection of rent payments (cheques, money orders, and interact payments)
- Entry of rent payments into Yardi system
- Completion of rent Collection report(s) if applicable
- Preparation of Deposit forms
- Contact delinquent residents via telephone or at their door for outstanding rent payments
- Prepare and issue Form N4 to all outstanding accounts in accordance with approved policy
- Track expiry of From N4s in Outlook and ensure expired forms are forwarded to the paralegal with the Property Manager\xe2\x80\x99s approval
- Tracking of Landlord and Tenant Board hearing dates and subsequent Orders when/if issued
- Monitor the arrears as a percentage of the rent roll
- Ensure tenant adjustment forms are sent to the Bookkeeper once signed by the PM
- Receive all notices to terminate and have Form N9 signed by vacating residents
- Complete Tenant Adjustment Form and scan to Bookkeeper
- Ensure that advertising of vacant units is in place on websites
- For Market Rent Units \xe2\x80\x93 refer to waiting list if applicable or show units to callers/walk ins
- For RGI Units \xe2\x80\x93 Consult with the PM on whether internal waiting list or centralized waiting list is to be accessed and update Service Manager as required
- Provide notice of vacating resident, wherever possible, of entry to show the unit to prospective residents
- Provide and collect applications to/from prospective residents with a list of required supporting documentation and deposit by certified funds as directed by the PM.
- Obtain credit check information on submitted applications
- Forward completed applications to Property manager for approval and notify the applicants as necessary if approved by the PM
- Prepare lease agreement for Property manager
- Review and sign lease agreement with applicants, if directed, by Property Mangere ensuring all required addendums are included
- Responsible to prepare other LTB Forms as directed by the PM.
- Field all phone calls, walk in and email inquired from current, past and potential residents
- Address issue to satisfaction of all concerned parties within your authority directing to PM as necessary
- Maintain professional approach and attitude at all times
- Assist in preparation and calculation of Rent Geared to Income annual and midyear reviews as directed by the PM
- Draft general correspondence and notices to residents as directed by the Property Manager
- Initiate Purchase Orders through SEAS for contractor services and once approved, by the PM, place call to the approved contractor
- Track, prepare, and submit required statistical records as directed by the PM
- Maintain contractor keys and ensure key sign out procedure is adhered to
- Maintain resident unit and maintenance files in accordance with approved policy
- Responsible for daily communication with PM on any and all matters requiring their attention
- Other assignments within the scope, spirit, and purpose of the job as reasonable requested from time to time by the management
- Dental care
- Extended health care
- Paid time off
- Vision care
- 8 hour shift
- Day shift
- Monday to Friday
- Hamilton, ON: reliably commute or plan to relocate before starting work (required)
- Property administration: 3 years (required)
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Job Detail
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Job IdJD2140921
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationHamilton, ON, Canada
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EducationNot mentioned