Job Description

Why join us?
Are you looking to join an innovative, global real estate company who builds communities and connects people to exceptional places? If so, we would love to tell you our story.
At Oxford, our culture is truly one of a kind. Across business lines and around the world, we embrace the complex and tackle opportunities with speed and agility. We are ambitious and humble, forward looking and service-focused. We get stuff done, and have fun doing it! We take great pride in contributing to the communities where we live. We believe that what is good for the environment is good for business. Together we deliver exceptional experiences to our over 2 million daily customers.
Property Administration Assistant
We are looking for a highly motivated Property Administrative Assistant to support the Residential Administration team. You will be responsible for processing vendor payments, liaise with vendors, Property Managers and accounting personnel.
Yo u w i ll b e a k e y m e m b e r o f a n e ng a ged , h i g h -r ea c h i n g t ea m -- p a r t o f a wo r l d-c l a s s , w i nn i n g c u l t u r e t ha t p r i o r i t i ze s peop le de v e l op m en t a n d f o c u s e s o n l on g -t e r m g r ow t h . We take great pride in leading the industry by earning respect through every interaction, every day. We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate and valuing customers as genuine partners.
As a member of this team, you will be responsible for:
Receiving all correspondence from vendors and sites across Canada
Coding and processing all invoices in accordance with company policies
Ensuring all signatories have been applied
Directing approved invoices to appropriate accounts payable department for finalization
Reviewing all monthly financial reports
Maintaining accurate vendor files and ensuring all requirements are up to date including; record keeping of quotes, contracts, expiry, and renewal dates
Assisting the Property Administrator with preparation and distribution of correspondence
Booking travels and accommodation
Distribute mails to the teams
Managing incoming calls
Assisting Property Administrator with preparation and distribution of correspondence
Assisting in other various administrative tasks.
Ordering office Supplies, business card
Processing Expense Report
Following up on various questions from vendors, tenants, site and accounting personnel
Assisting Special Projects
Co-ordinate special events and booking fights
To succeed in this role, you:
Have a minimum of 2 to 3 years experience with Accounts Payable, Administration and/or Property Management
Education: College diploma or undergrad in Accounting or Business Administration
Have experience with JD Edwards, or similar accounting software
Demonstrate proficiency in Microsoft Office (advanced Excel)
Embrace collaborative sharing of knowledge within a teamwork environment
Must be able to multitask among several competing priorities
Have excellent prioritization and time-management skills
Thrive in high volume and fast paced environment
Have strong customer service mindset
Our story:
Oxford Properties Group ("Oxford") is a leading global real estate investor, asset manager and business builder. It builds, buys and grows defined real estate operating business with world-class management teams. Established in 1960, Oxford and its portfolio companies manage approximately C$70 billion of assets across four continents on behalf of their investment partners. Oxford's owned portfolio encompasses office, logistics, retail, multifamily residential, life sciences and hotels; it spans more than 150 million square feet in global gateway cities and high-growth hubs. A thematic investor with a committed source of capital, Oxford invests in properties, portfolios, development sites, debt, securities and real estate businesses across the risk-reward spectrum. Together with its portfolio companies, Oxford is one of the world's most active developers with over 100 projects currently underway globally across all major asset classes. Oxford is owned by OMERS, the Canadian defined benefit pension plan for Ontario's municipal employees.
For more information on Oxford, visit www.oxfordproperties.com
OMERS is committed to having a workforce that reflects the communities in which we live and work. We are an equal opportunity employer committed to a barrier-free recruitment and selection process. At OMERS inclusion and diversity means belonging. How we create a sense of belonging is through our employees and our vast network of Employee Resource Groups. Whether you are passionate about gender, pride, or visible minorities, we have groups that are focused on making a difference in all of our lives.
Vaccination Policy
At OMERS and Oxford the office or worksite is our primary place of work. We are committed to providing work environments which promote the health, safety and well-being of all employees in accordance with public health regulation and guidance. Accordingly, employees are required to provide evidence of full vaccination or have an approved exemption.