Job Description

Project Administrator & Office Administrator
Architecture & Design Firm
Calgary, Alberta
65k - 75k

Other titles: Architectural Administrator, Project Administrator, Contract Administrator, Office Administrator, Office Assistant, Executive Assistant, Architectural staff, Architectural liaison, Engineering Assistant, Contracts Specialist

Our client, a very well established Architecture, Design and Planning firm with an office in Calgary and is currently seeking a Project Administrator / Office Administrator to join their team. You will be working for a leading-edge, smaller firm of motivated architects and designers.
As a dedicated individual with experience working within either an Architecture or Engineering firm, you will work in a dynamic role consisting of architectural related tasks pertaining to projects and contracts, as well as administration and office duties.

• Involvement in various duties supporting the Architecture department, such as working with contracts
• Some contract and project administration duties
• Provide flexible, reliable administrative support
• Manage correspondence, scheduling, working with project managers
• Client liaison, support and meeting coordination
• Coordinate various activities and tasks with the architects
• Update and maintain electronic files, project documents, tracking logs and databases
• Carry out research for special projects and initiatives
• Occasional site visits with project teams to assist with site reports
• Archive project files and documents
• Address emails follow up on various correspondences
• Assist with processing expenses and other financial functions
• Enter data into various systems
• Other duties as required

Qualifications and Experience

• Experience working in a similar position within the i.e. Architecture / Engineering / Design or Construction industry is essential
• A minimum of 4 years of office assistant/administration or executive assistant experience
• Hands on technical experience in architecture or engineering pertaining to contracts is highly desirable
• Proficient in Microsoft Office (Excel, Word), some basic accounting skills are an asset
• Possess secondary education - a degree or diploma
• Strong ability to multi-task and an (exceptionally) high attention to detail
• Incredible follow-up and a strong sense of personal accountability.
• Excellent communication skills, well spoken and presented
• Ability to work with minimal supervision
• Confidence to work with executives and principals and the ability to build trust and relationships
• Someone who exudes a warm, personable character

If you believe this position could be the perfect fit for you, then apply now! We thank all candidates for their application, however due to the many applications we receive for these types of roles, only candidates who meet the qualifications above and who are shortlisted, will be contacted.

Keywords: Architectural Administrator, Project Administrator, Contract Administrator, Office Administrator, Office Assistant, Executive Assistant, Architectural staff, Architectural liaison, Engineering Assistant, Contracts Specialist, Calgary, Alberta, Lethbridge, Red Deer, Calgary, Western Canada

TalentSphere