Job Description

Office Administrator & Executive Assistant

Snowline Gold

Whitehorse, YT
Full Time

• 
  Administration And Clerical

Duration

Permanent

Job Level

Assistant

Intended job posting audience

Anyone who can legally work in Canada can apply for this job. If you are not currently authorized to work in Canada, the employer will not consider your job application.
Position: Office Administrator/Executive Assistant
Location: Whitehorse
Role Type: Full Time, Onsite
ABOUT SNOWLINE GOLD CORP. Snowline Gold is a mineral exploration company focused on finding and responsibly developing greenfield, district-scale gold systems in the Yukon Territory\xe2\x80\x99s Selwyn Basin. Snowline is a next generation explorer committed to the Yukon; characterized by our commitment to environmental stewardship, community partnerships and our \xe2\x80\x9cswinging for the fences\xe2\x80\x9d philosophy. We seek a highly organized, detail-oriented Office Administrator and Executive Assistant to join our team. ABOUT THIS ROLE: The Office Administrator and Executive Assistant will be responsible for managing day-to-day administrative tasks while providing professional and comprehensive executive support to members of our Vancouver and Whitehorse management teams. This is a full-time (40 hours per week), on-site position, with the option of one work from home day per week. Occasional travel (1-3x per year) between Vancouver and Whitehorse may be required. WHAT YOU WILL DO: Executive Support:

• Manage calendars and schedules, including coordination of meetings across multiple time zones, make travel arrangements
• Prepare monthly expense and travel claims
• Prioritize and manage tasks to ensure executives\' time is optimized
• Manage Whitehorse and Vancouver office space bookings calendars
• Track and prepare employee vacation calendar reports
• Provide assistance to marketing on the following initiatives:
  • Maintain database and contact lists
  • Organize registration of conferences and events schedule
  • Support preparations for speaking engagements and special events; including coordination of presentations, property tours, etc.
  • Order branded marketing materials
  • Assist with execution of social media content
• Attend meetings and recording minutes as required

Office Administration and Support:

• Greet visitors, clients and employees in a friendly and professional manner
• Manage phone calls and email inquiries in a friendly, timely and professional manner
• Maintain office supplies, equipment, and inventory
• Oversee cleanliness and organization of office and boardroom
• Coordinate a variety of meetings ensuring hospitality and audio-visual arrangements
• Coordinate shipping and receiving of office packages and mail

EXPERIENCE AND QUALIFICATIONS:

• Previous experience providing administrative support services such as arranging meetings, making travel arrangements, creating and maintaining files and data entry
• Relevant post-secondary education is an asset, but not required
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, Teams, etc.), Zoom, Adobe Acrobat, etc.
• Working knowledge of social media platforms (including X (Twitter), Facebook, Instagram, YouTube and LinkedIn)
• Strong attention to detail and accuracy
• Excellent communication skills (phone, email and in-person)
• Ability to allocate time effectively, work under pressure and manage tight deadlines; ability to handle multiple priorities and adapt to new ideas and changes

Additional Application Instructions
Please submit your resume to info@snowlinegold.com. Please include "Office Administrator and Executive Assistant Application" in the subject line. Cover letters are not necessary. We thank all candidates for their interest in this position, however only those shortlisted will be contacted.