Job Description

This is where you save and sustain livesAt Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You\'ll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients.Baxter\'s products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.Join us at the intersection of saving and sustaining lives\xe2\x80\x94where your purpose accelerates our mission.Your role at BaxterThis individual will be key to building and executing on communications strategies for Baxter\xe2\x80\x99s CIVA facility as well as the administrative functions required for CIVA reception and front office. The incumbent will support the execution of employee communications strategies by creating a variety of communications products and content (articles, blogs, videos, presentations), creating brand awareness programs, providing daily communication summaries to the production team and collecting feedback from employees/stakeholders for continuous improvement. This role will be required to follow product through the compounding process, assist in production tasks when required and identify opportunities for efficiencies in the compounding process.What you will be doing:

• Manage reception and front office administrative duties including but not limited to: \xc2\xb7 New hire coordination (uniforms, lab coats, name badges) \xc2\xb7
• Maintain office supplies and room readiness \xc2\xb7 Scanning and shared file saving for all employee training requirements
• Coordinate coffee and vending machine inventory replenishment \xc2\xb7 Facilitate laundry, pest control, Compass and Canteen OCS visits \xc2\xb7 Escort suppliers onto production floor as necessary
• Drive internal marketing of CIVA initiatives within CIVA, across Baxter Canada and to the Global Compounding network. Create, own and manage communications through which general updates and messages can be shared including but not limited to: \xc2\xb7 Quarterly CIVA newsletter \xc2\xb7 Updates to the facility \xc2\xb7 Success stories
• Safety incidents \xc2\xb7 Policy updates \xc2\xb7 Corporate executive site visits \xc2\xb7 Planned maintenance scheduling
• Training updates \xc2\xb7 Present at bi-weekly new hire orientation Manage messaging portals : \xc2\xb7 Daily huddle summaries to be written and posted for production team \xc2\xb7 Flat screen TV content \xc2\xb7 Communication whiteboards (lunchroom, away board, calendar etc) \xc2\xb7 Posters and general signage Develop employee event ideas with shift-specific social committees and assist with event planning and logistics Work with production and front office teams to coordinate/manage community-related events Coordinate logistics for key stakeholder visits Manage the site\xe2\x80\x99s Lunch and Learns as well as Rewards and Recognition programs in partnership with HR
• Product production \xc2\xb7 Assist in production tasks when required \xc2\xb7 Follow product through the compounding process \xc2\xb7 Establish and maintain a sustainable, secure documentation library
• Identify opportunities for efficiencies in the compounding process
• Participate in the monthly SLT meeting \xc2\xb7 Take meeting minutes and distribute to relevant stakeholders with easily identifiable action items \xc2\xb7 Communicate key takeaways to stakeholder groups through appropriate mechanisms Track site-performance metrics and disseminate in a form and through using channels that enable understanding; as well as create engagement.

What you will bring:Education LevelRequired:\xc2\xb7 University Degree or College Diploma in CommunicationsMajor Subjects / SpecialtiesRequired\xc2\xb7 CommunicationsType of ExperienceRequired \xc2\xb7 3-5 years of progressive experience in the communications field \xc2\xb7 Graphic design and layout experience with Photoshop and InDesign Preferred: \xc2\xb7 Experience working with diverse teams across multiple shiftsYears of ExperienceRequired:\xc2\xb7 3 yearsAdditional Skills / Special Training / Technical Skills RequiredRequired:\xc2\xb7 Highly motivated, enthusiastic, creative individual with strong ability to execute\xc2\xb7 Exceptional writing, editing and verbal communication skills\xc2\xb7 Excellent time management/organizational skills\xc2\xb7 Strong interpersonal skills and a positive attitude are needed to work with all levels of the organization\xc2\xb7 Strong ability to balance multiple priorities with excellent time management skills\xc2\xb7 Advanced level of proficiency in MS Office\xc2\xb7 Ability to collaborate well with others\xc2\xb7 Strong analytical and problem solving skills and critical thinking abilities\xc2\xb7 Exceptional demonstration of professionalism and maintaining confidentiality\xc2\xb7 Ability to work well independently and self-directed as well as in a teamReasonable AccommodationsBaxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the here and let us know the nature of your request along with your contact information.Recruitment Fraud NoticeBaxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our .

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