Job Description

POSITION TYPE:

Full-time Contract (8-9 Months -- Possibility of Extension)

DEPARTMENT:

Supporting Black Canadian Communities Initiatives (SBCCI)

AFFILIATION:

Non-Unionized Position

LOCATION:

Tropicana's Head Office, 1385 Huntingwood Drive, Scarborough, ON

HOURS:

9am - 5pm, Mon - Fri; 35 hours per week. Evenings & Weekends as required for facilitation of programs

SALARY:

$75,000 - $85,000 Annualized

START DATE: September 2025

For over 45 years, Tropicana has been a pillar of strength and support, proudly standing as one of Canada's largest Black-led, Black-serving, and Black-focused organizations.

We offer

Sick/Personal days



Vacation days



Employee Assistance Program



On-site gym facility



Free parking on-site

About the Position

Reporting to the Manager, SBCCI Program, this role is ideal for a highly analytical and detail-oriented individual with experience managing complex datasets, working within grant-funded environments, and meeting multiple priorities under pressure.

Areas of Responsibility

Planning & Program Development:

Assist in the design and development of internal tools and workflows to track and report grant performance in alignment with departmental and funder goals Coordinate and support the full SBCCI grant cycle in collaboration with the Grants Manager Conduct quality assurance checks on submitted applications and review packages Develop dashboards and data summaries for internal decision-making and external reporting Review research agreements, liaising with internal stakeholders, including project teams to obtain relevant information

Administration:

Track and update a variety of financial grant award details in various platforms to ensure accuracy of the information Conduct audits on incoming data submissions to identify inconsistencies or gaps and follow up with the source as applicable Maintain comprehensive documentation for data processes while ensuring version control and accessibility Support internal teams in using digital tools for application reviews and project tracking Prepare monthly reports for the Manager, statistical information, and coordinate other administrative duties as required

Information Technology:

Lead in the design and maintenance of databases and dashboards using tools such as Excel, Power BI, or others Ensure data security, privacy, and compliance in alignment with legal and organizational standards

Skills and Qualifications

Post-secondary education in Business Administration, Information Systems, Data Management, or a related field or equivalent combination of education and experience Minimum 3 years of experience in grant management and/or data systems Proficiency in data visualization and analysis tools (e.g., Excel, Power BI, Tableau) Strong communication skills, particularly in translating data into narratives Lived experience within the Black, African, and Caribbean communities is strongly preferred Experience working with CRM systems, online grant platforms, or research funding processes Experience with competitive research funding applications is an asset General resourcefulness and an ability to quickly find, learn, and assimilate new information is a must

About the Organization

For over 45 years, Tropicana has been a pillar of strength and support, proudly standing as one of Canada's largest Black-led, Black-serving, and Black-focused organizations. Our mission is to provide access to opportunities that lead to personal success and positive life decisions for Black, African, and Caribbean individuals, as well as others facing barriers. This includes those who experience challenges in education, language, finances, and social circumstances.



We are dedicated to empowering our community through culturally responsive services in education, employment, and community development. Tropicana is committed to making a lasting impact, with programs designed to address the unique needs of the populations we serve. Our motto, "We Change Lives," reflects our unwavering commitment to driving meaningful change for those we support.


Although we appreciate each application, only those candidates being considered for the position will be contacted.


Tropicana Community Services commits to promoting inclusion, diversity, equity, and access (IDEA) through its information and support, advocacy, programming, internal policies, and governance structures. Tropicana Community Services will aim to ensure that our staff reflect the experience, skills and diversity of the communities we serve and create an inclusive, barrier-free work environment, beginning with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact Human Resources. All information received in relation to accommodation will be kept confidential.