Job Description

Project Manager, Strategic Transformation Office

Hybrid position, primarily remote

6-month contract with possibility of extension

Reporting to Sr, Director of PMO at the Strategic Transformation Office, lead projects from end-to-end using the Project Management Framework, established Governance practices, and overseeing the execution of common standards and methodologies for project management. The Role you will play:

Provide support to cultivate a continuous improvement culture in Project Management, coordinating the development, implementation and ongoing monitoring of operational reviews and implementation, controls for schedules, cost and scope, performance measures and audit/quality assurance.

Monitors existing operational reviews to ensure timely execution and completion, following project development to track that each stage is completed appropriately and within guidelines of the project management framework as required for the specific area of responsibility.

Deploy a tool set that supports project management best practices and provides the appropriate level of information capture, reporting, control, information sharing, and management insight.

Develop project charters describing project purpose, plan, objectives, milestones, timeline and budget estimates. Works to ensure client satisfaction in the achievement of the stated strategic goals and drives the project to successful completion.

Partner with key stakeholders including finance and change management to execute on stakeholder-based solutions.

Develop robust stakeholder engagement plans that enables consistent and effective communication with stakeholders to gather input about their needs and provide status updates on projects.

Manage project scope and implement change control procedures across the team to ensure that changes to deliverables or functionality are handled appropriately.

Identify issues and assess project risks quickly and proactively, taking appropriate actions as required to mitigate risk. Drive resolution of project risk and issues and escalate as required. Resolve project conflicts.

Provide timely and accurate reporting of the status of assigned projects.

Prepare regular, thorough, and articulate executive summaries for Strategic transformation office.

Prepare and monitor project budgets and oversees the tracking of expenses for implementation of operational reviews; reconciling amounts with the budget and finance office and assisting with the development of budgets, presentations, proposals and reports.

Work closely with business owners to determine business requirements, eliciting requirements through interviews, document analysis, workshops, surveys, business process descriptions, use cases, scenarios, business analysis, and task and workflow analysis

Use analysis and critical thinking skills to evaluate information gathered from key sources, reconcile conflicts, determine root cause of issues, and deconstruct high-level information in detail to design and deploy effective solutions and improvements.

Conduct in-depth Interviews with project sponsors to gather their user requirements, identify potential strengths and weaknesses of current solution and environment, and work with a team to provide a solution.

Contribute to Preparation and assembling of background information and material or special reports, analyzing, evaluating data and statistics in support of the Sr. Director of PMO as required.

Advise on technical requirements for projects including the design, development and testing techniques.

Review faculties and divisions\' business processes to identify opportunities for improvement, to increase efficiency and to ensure compliance with university policies and procedures.

Perform current state, future state gap analysis and change impact analysis and used the fit-gap analysis to determine changes to business processes or business operations.

Develop scenarios and specific exercises and assessments to elicit information and ensure specifications and requirements are correctly identified and simplify high-level business needs and requirements.

Review data and system processes and conducts analysis required and assists in determining feasibility of developing solutions. Analyses and synthesize information and present options, creative and practical solutions change to ensure compliance to standards and business processes.

What skills Enable Success:

Bachelor\'s degree in science, business, or related field. With demonstrated experience working as a project manager, and a combination of experience in business analysis, Specifically Change Management preferred.

Certification in Project Management is highly preferred.

Ability to manage multi-disciplinary teams. Exceptional influencing and team development skills.

Ability to develop and maintain relationships with both internal and external partners and stakeholders.

Proficient in Project Management Software, specifically Microsoft Excel.

Excellent analytical and interpretive skills, with the ability to synthesize and display information from a variety of sources in a way that meaningfully communicates to stakeholders.

Ability to perform root cause analysis on issues encountered during project delivery and devise course correction and \'get to green\' plans.

Evidence of ability to work collaboratively in a complex unionized environment with multiple stakeholders during periods of business transformation and change initiatives.

Experience with change management theory in the development, execution and application of change management strategies and plans, combined with a solid understanding of how individuals and teams go through change.

Experience in the post-secondary sector is an asset.

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