Job Description

The Realty Services Project Manager is responsible for managing multiple aspects of the planning, design, budget, renovation and installation processes across our branch network and corporate offices. The Project Manager will liaise with the operations team, landlords, professional service consultants and contractors. The candidate will produce plans, estimate, and track projects to ensure they respect scope of work, schedule and internal budgetary constraints.

Candidate must have:

• experience in Autocad and Project Management software.
• Minimum 10-years experience in commercial /retail project management.
• Bachelor degree in Engineer, Architectural or equivalent.

Accountabilities

• Have a complete and thorough understanding of our construction guidelines.
• Seek out vendors that can provide competitive services/equivalent materials that meet our corporate guidelines and respect our branch operations; and collaborate to present and get internal stakeholder approvals.
• Help collaborate the corporate real estate strategy as required;
• Negotiate with suppliers to find best design and solutions according to the company standards
• Lead various projects to manage facility maintenance and repair services with landlords and/or third- party service providers.
• Prepare layout plans and scope of work for vendors (contractors, professional consultants, etc...).
• Manage bid invitation process and be able to challenge, validate quotes and recommend vendors.
• Execute multiple projects for new branches, relocations and refurbishments as well as corporate offices on an ongoing basis.
• Monitor progress and coordinate work schedules with all other internal and external stakeholders.
• Close projects including deficiencies, claiming any allowances, and ensuring closeout documentation is obtained/transmitted and organized in the Project folder.
• Seek out alternative/equivalents in case of delays to supply chains and meet due dates for branches opening.
• Update the construction guidelines according to the last modification.
• Maintain all reporting documentation as needed (calendar of projects, project dashboard, cost estimate, monthly MBR & roadmap, etc...).
• Track all costs against budget to ensure maximum value and minimal unspent budget.
• Maintain all internal reporting.

Project Management Leadership

• Provide ownership, accountability, and oversight for assigned projects. Responsible to define, prioritize and deliver cross-functional and integration projects.
• Responsible for planning, executing, tracking, managing of cost, schedule, quality, and scope.

Planning, Monitoring & Documentation

• Prepare project plan including schedule, cost estimate, and requirements based on management request and applying best practices.
• Develop and manage detailed project plans, floor finishes, painting finishes, furniture layout
• Define and track project metrics, resources, overdue tasks, critical milestones, costs, change orders.
• Use modern project management tools (Jira software, Microsoft project timeline) and best practices to ensure that assigned projects are successfully delivered on time and on budget.
• Use modern tools (ex: AutoCAD) to produce layouts to present to management team including finishes plan and signage layout for new locations.
• Produce plans as build for multiple existing branches which have no plans.

Coordination & Communications

• Project manage and coordinate across functional teams consisting of internal stakeholders (branch manager, district manager, area manager, IT, Marketing consultants, contractors, vendors).
• Communicate project needs, objectives, activities, and actionable deliverables.
• Schedule and facilitate project meetings.

Reporting & Analysis

• Consolidate and analyze projects data to support effective decision making, on a timely basis.
• Regularly generate and communicate project summary, financials, status, and highlight issues to senior leadership and management.
• Participate in planning of centralized offices.

Risk & Issue Management

• Monitor timing of critical milestones, roadblocks, quality control and post project review tracking and reporting.
• Enable resolution of issues, risks, and project roadblocks.

What's in it for you?

At Fairstone, we offer all our permanent employees:

• A minimum of 3 weeks paid vacation (prorated to your start date)
• Wellness days
• Employee referral program $2000.00 or more.
• Great Benefit Program (flexible health and dental benefits, access to virtual health care provider Dialogue, pension plan and much more!)
• Ongoing Learning and development Training
• Tuition Assistance Programs
• Paid volunteer day and organized volunteering event across the country
• A growing company with potential for personal growth and career advancement.
• And Much more.

If you're seeking a role with a growing business that values employee development, Fairstone is the right place for you!

Come join our team!

Fairstone is an equal opportunity employer. Accordingly, we will make reasonable accommodations to respond to the needs of people with disabilities. Individuals who view themselves as Aboriginals, members of visible minorities, and disabled are encouraged to apply in confidence.

Whether you're seeking first-time employment or are making a career change, Fairstone has the internal support to help our team members grow and succeed.

Time Type: Full time

Job Type: Permanent