Job Description

Title:

Project Manager

Department:

Project Management Office

Position Number:

50070848

Hours of Work:

TemporaryFull-Time Position (Approximately 11 months); Day Shifts

Salary:

Class 06 - $49.05-$58.86

Union:

Non-Union

Location:

Kingston General Hospital Site

PRIMARY FUNCTION

As a member of the Project Management Office (PMO), the Project Manager is responsible for leading and coordinating work related to the project management, communications, engagement and change management of various projects supporting corporate strategy and annual corporate plans. The Project Manager will be required to collaborate closely with other members of the project team, project sponsors, PMO Team, leaders from IT departments and clinical business units, and Executives.



Within this role the employee is accountable for contributing to the delivery of the Kingston Health Sciences Centre strategy. As an employee, one must demonstrate an awareness of and be responsible for actively promoting and supporting patient and family centered engagement and care in all we do.

RESPONSIBILITIES & DUTIES INCLUDE

:

Project Development

Develops project artifacts (i.e. project charter) and master project plans, guides definition of goals, deliverables and scope working with internal clients and stakeholders, technical specialists and business partners to ensure clarity, accuracy and acceptance. Develop and deliver progress reports, proposals, requirements documentation and presentations to project sponsors and senior executives. Provides specialized project related advice and expertise to client groups on the use and cost-benefits of information technology in business planning, and provides expertise for the development of business cases. Develops integrated project plans to schedule, prioritize, document, monitor and control projects throughout the project life cycle. Establishes priorities, accountabilities, deliverables and interdependencies; devises reporting methods, performance assessment criteria and metrics.

Project Management

Leads and coordinates project monitoring, tracking and assessment to ensure project completion in accordance with project objectives, effective use of human, technical and financial resources, adherence to technical standards, and compliance with organizational policies, directives and strategies. Tracks requested changes to project scope. Identifies impact of change, escalates to project sponsor for decision, revises work plans, schedule, and project budget to implement approved changes. Manages stakeholders and clients through internal consultation processes to define business requirements, consult throughout project lifecycle, discuss and resolve issues and report on progress.

Risk / Issue Management

Anticipates and troubleshoots issues, provides ongoing expertise, resolves problems, and improves project effectiveness. Identifies and assesses risks, and recommends mitigation measures for approval by project sponsorship. Exercises risk management by providing recommendations based on an evaluation of risk and an understanding of business implications of risk.

Resource Management

Provides leadership to project teams, external service providers and vendors; plans, coordinates and assigns work, establishes priorities, monitors performance and provides project management expertise. Coordinates / participates in procurement process to acquire and negotiate goods and services by providing expertise and/or administering contractual agreements. Ensures fiscal control and accountability for project budgets and provides budget reporting, and identifies costs and recommends financial, human, materials and time resources required.

Organizational Leadership in Project Management

Participate in development of Project Management materials, templates, training and communication for organization. Provides coaching, mentoring and education to other organizational with regards to project management methodologies and best practices.



NOTE - The above duties are representative but are not to be construed as all-inclusive.

BASIC QUALIFICATIONS

:
Requires completion of University degree or equivalent. 3 - 5 years of considerable project position related experience required. Project planning and management theory, methods, techniques, standards and best practices related to all phases of a project life cycle as outlined in the Project Management Body of Knowledge (PMBOK). Change management principles and techniques to facilitate business process change. Resource management approaches and strategies, including financial management to develop and manage project budgets; Project & Portfolio Management Tools and applicable software (i.e. Microsoft Project). Project Management Professional (PMP) designation as certified by the Project Management Institute (or equivalent) is considered an asset. Leadership skills to guide the work of project staff and teams. Project planning, defining effective project scope and approaches, estimating, scheduling, measuring, monitoring, controlling and reporting, to lead projects or segments of projects. Team building and leadership in order to engage the project team and ensure collaboration and focus on achieving project deliverables. Determine client requirements, make presentations, prepare proposals, resolve conflicts, develop and sustain effective working relationships. Discuss and resolve issues with stakeholders, including clients groups, business partners, internal committees and stakeholder groups, to address risks and benefits of specific solutions and recommend specific courses of action. Manage problems and issues in all aspects of project development and management with a large focus on risk and issue management. Proactively and strategically manage the human factors associated with organizational change. Procurement and tendering processes to participate in acquiring, negotiating goods and services, and/or to administer contractual agreements. Use of software tools to manage project tracking and reporting. Communication, consultation, negotiation and mediation skills. Persuasion, advisory, and relationship management skills. Critical thinking and problem-solving skills. Proven ability to attend work regularly. Satisfactory criminal reference check and vulnerable sector search required.

PHYSICAL REQUIREMENTS:

The applicant must be able to meet the physical demands of this position.


KHSC is located on the ancestral lands and waters of the Anishinaabeg and Haudenosaunee and serves a wider geographical area that encompasses many Indigenous communities including Tyendinaga, Katarokwi, as well as communities within the Weeneebayko Area Health Authority. As we partner in care, discovery, and learning to achieve better health outcomes for our communities, KHSC is committed to actively advocating for and acting upon the Truth and Reconciliation Committee's Calls to Action on Health.

KHSC is committed to recruitment practices that support and contribute to building a respectful, diverse and inclusive workplace. We welcome all applications from women, racialized persons, persons with disabilities, Indigenous Peoples, persons in the 2SLGBTQIA+ community, and members of other equity deserving groups.

We thank all applicants, but only those selected for an interview will be contacted. Kingston Health Sciences Centre is committed to inclusive and accessible employment practices. If you require an accommodation to fully participate in the hiring process, please notify the Recruitment Team.