Job Description

Project Manager ( Job Number: 436-22 )

REPOST Department: Facilities Management
Campus: Barrie
Posting Date: January 3, 2023
Salary Range: $76,000 - $95,000
Classification: Administrative
Status: Full-time Reporting to the Associate Director, Facilities Planning and Sustainability, the incumbent contributes to the successful implementation of infrastructure projects across Georgian College properties. The project manager closely oversees the project scope, schedule and budget and provides updates on a regular basis. The position creates and manages project records in accordance with department procedures and coordinates the activities of external consultants by creating statements of work and administering the contract for design or specialized studies to support the scope of the project. The project manager organizes swing space, temporary moves, storage requirements that may be required during the construction phase and works closely with external consultants and contractors to ensure quality while minimizing impacts to other college operations. The project manager leads communication throughout the project with project stakeholders (internal and external) as well as the broader college community. Specific duties include, but are not limited to:

• Acting as primary point of contact for all aspects of assigned projects from initiation to close-out
• Creating, maintaining and implementing project plans
• Tracking and reporting on project budget, including contract administration
• Preparing estimates for infrastructure projects
• Preparing, monitoring and reporting on project schedule, adjusting as required to meet key milestones
• Monitoring project against approved scope to ensure project requirements are being achieved at best value and recommending alternative approaches where applicable
• Coordinating on-site activities including booking rooms, arranging signage, submitting work requests and scheduling inspections
• Identifying, tracking and implementing strategies to minimize project risks
• Ensuring project technical requirements are met in accordance with college standards
• Leading project meetings, assigning tasks and following-up to ensure completion of activities
• Managing contracts for external consultants, contractors and suppliers
• Preparing statement of work documents and soliciting quotations and proposals from external vendors in accordance with purchasing procedures
• Preparing contract documents for high-value procurements in accordance with Broader Public Sector (BPS) directives
• Reviewing and making recommendations on the award of contracts
• Preparing and submitting requisitions for new and amended purchase orders
• Administering the contract, receiving and reviewing deliverables for quality and completeness
• Facilitating the change-order process within delegated authority
• Coordinating the activities of consultants in accordance with the contract documents
• Coordinating the design, review and revision process. Reviewing consultant/contractor submissions, coordinating the review of documents with other project stakeholders and ensuring feedback is incorporated into revised submissions
• Tracking and answering consultant requests for information (RFI\'s)
• Preparing, reviewing, negotiating and coordinating changes to contracts and prepares documentation for approvals
• Ensuring consistent application of design and material standards on all college projects.
• Receiving, reviewing and organizing project records and completing project close-out activities

QUALIFICATIONS:

• Successfully completed a three-year diploma/degree in Architecture, Engineering, Construction or another related field
• A minimum of five years\xe2\x80\x99 experience in a similar position
• Registered P. Eng. or architect in Ontario considered an asset
• Certification in Project Management, example PMP, is preferred
• Organization, problem solving and negotiating skills are essential
• Ability to read blueprints and sketches, resolve conflict, and be effective in both oral and written communication
• Project management experience related to design or construction of facilities
• Experience preparing and reviewing contract documents, preparing and reviewing construction documents (drawings and specifications), negotiation, risk management
• Experience in financial management including ability to analyze and interpret financial data, reports, statements, projections
• Experience managing variety of projects including new construction, renovations, mechanical and electrical upgrades, and/or civil work is considered an asset
• Computer competency with the following programs: Microsoft Office, Adobe Acrobat, Financial Database (PeopleSoft)

Georgian College supports diversity, equity and a workplace free from harassment and discrimination and is committed to an inclusive, barrier-free environment. We invite applications from all qualified candidates and actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to persons of Indigenous ancestry, racialized persons, persons with disabilities, women and members of the 2SLGBTQ+ community. If you are contacted to participate in the interview, please advise the coordinator of any accommodations needed with respect to any materials or processes used to ensure you have access to a fair and equitable process. Applications for this position must be received by 11:59 p.m. January 15, 2023. While we thank all applicants, only those contacted for an interview will be acknowledged.