Job Description

Employment Status: Regular Full-Time





? Pension ? Dental Insurance ? Disability Insurance ? Health Insurance ? Life Insurance


? Weekdays ? Days

Project Lead, READI

Competition Number:

20514

Primary Work Location:

Waterloo City Hall

Posting Status:

Internal / External Job Posting

Hourly Range:

$71,889 - $89,859 (Band H)

Number of Positions:

1

Employment Group:

Staff Association

Job Status:

Regular Full-Time

Posting Release Date:

November 13, 2025

Hours of Work:

35 hours / week

Posting Closing Date:

November 28, 2025

Why work with us:

The City of Waterloo is a rewarding place to work. Each day, you will support and/or participate in the delivery of services that impact residents of this city, making it a great place to live, work and play for everyone.



Home to two world-class universities, a top-ranked college, a tech ecosystem, entrepreneurs and small businesses, there is a readiness to do things differently in Waterloo. Our vision is to be a leader in sustainability and to build a future-ready community for all. We are committed to workplace wellbeing and providing an inclusive, safe and enjoyable work environment.



For more information about the City of Waterloo's

Strategic Plan, Vision, Values and Guiding Principles,

please click here:

City of Waterloo 2023-2026 Strategic Plan

.

What we offer:

Supportive and caring organization that promotes respect, inclusivity, sustainability, health, safety and wellness. Dedication to the organization's commitment for Reconciliation, Equity, Accessibility, Diversity and Inclusion through ongoing training and access to related programs and workshops, opportunities to connect with others around topics of social justice and equity, and opportunities to be involved with the initiatives that guide this corporate journey. A commitment to environmental sustainability as demonstrated in many plans and policies - For example we're working towards reducing our corporate greenhouse gas emissions to net-zero by 2050, with real progress underway. Certification as a Living Wage Champion with fulsome employer-paid benefits package (extended health and dental care), including paid sick days, long-term disability, life insurance, Employee and Family Assistance Program and Maternity/Parental Leave Top-Up. Defined Benefit Pension Plan (OMERS) eligibility for all employees. Flexible work schedules, paid vacation and personal days, and the opportunity to bank overtime. Easy and sustainable commuting options through the TravelWise program, which offers public transit discounts and a dedicated carpool network for employees. Substantial internal and external training and development opportunities along with opportunities to get involved and give back to the community. Enjoyable employee-wide events, activities, site visits, BBQs to connect with coworkers. Complimentary FitPass for access to leisure, swim, and fitness drop-in programs for employees and family members. ...And so much more!

What you will do:

Reporting to the Director, Reconciliation, Equity, Accessibility, Diversity, and Inclusion (READI) in the READI division, your primary responsibilities will include, but are not limited to, the following:


Develops project charters in collaboration with Advocates on the team and tracks project progress to reflect adjustments as needed; follows up on actions identified as needed. Manages execution of project activities through coordination of internal resources and third parties/vendors. Ensures projects align with departmental and corporate strategies, policies, and budget priorities. Communicates project status, risks, and issues to cross-functional teams. Supports the collection, analysis, and development of summaries of qualitative and quantitative project data to inform decisions and evaluate outcomes. Supports project evaluations to identify areas for improvement. Contributes to multi-year planning and reporting cycles. Schedules and coordinates planning of meetings, working groups, events, community engagement and other activities for a variety of participants including internal staff, and external community members. Prepares and circulates meeting agendas, minutes, and presentation materials for meetings and workshops. Triages staff and community requests and issues sent to the READI team to determine appropriate action. Drafts written reports, council reports, presentation materials, special project work, promotional materials for team initiatives, and related sessions and events. Reviews and edits team materials to ensure that all information is current, accessible, and properly formatted. Coordinates Reconciliation, accessibility, and equity training for staff in collaboration with Advocates, including researching training providers, promoting training, communicating with program participants and external training consultants, tracking attendance, managing training materials, transporting program materials and equipment to various facilities, monitoring inventory of program materials, data collection and entry, and tracking statistics. Facilitates the recruitment and orientation of new team members to the City (e.g. arranging training, technology, ID badges, etc.). Participates in the development, planning, implementation, and evaluation of Reconciliation, Equity, Accessibility, Diversity and Inclusion projects. Ensures accessible and inclusive engagement practices are embedded throughout all project stages. Prepares and tracks project budgets, invoices, and financial summaries, ensuring expenditures align with approved allocations. Prepares progress dashboards and performance indicators for leadership and Council reporting in collaboration with Advocates. Supports post-project debriefs to capture lessons learned. Develops and maintains project documentation, templates, and tools to standardize project management practices.

What you will bring:

A minimum two-year College diploma in social studies, business or a related field (PMP certification is an asset). At least one (1) year experience in Project Management, Research and administration. Demonstrated knowledge of and commitment to various related legislation including the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, etc. Critical analysis expertise and lived experience with regard to the intersections of systemic oppressions and the elimination of identity-based barriers and inequities is considered an asset. Ability to manage multiple projects and prioritize tasks effectively. Strong understanding of project management methodologies (Agile, Scrum, Waterfall). Strong problem-solving skills and attention to detail. Strong organizational and time management skills and the ability to handle changing priorities and fluctuating volumes of work. Experience coordinating remote or cross-functional teams. Ability to foster strong, collaborative relationships and create feedback loops to inform direction of work and initiatives. Excellent verbal and written communication skills. Ability to work effectively in a team environment. Experience working in an environment that requires a high political acuity. Ability to exercise tact and discretion in dealing with confidential issues. Advanced computer skills including MS Office applications (Excel, Word, PowerPoint, and Outlook). Ability and willingness to travel between worksites, as necessary, utilizing reliable, safe and efficient methods of transportation is required to perform the job. Demonstrated commitment to Reconciliation, Equity, Accessibility, Diversity and Inclusion Strong commitment to delivering quality customer service A passion for promoting and maintaining a healthy and safe workplace and the ability to work respectfully and effectively in a team environment

What we will require:

A Police Criminal Record and Judicial Matters Check satisfactory to the City Proof of your current and valid certificate(s), licenses and/or educational qualification, if applicable Ability and willingness to travel between worksites and meeting locations, as necessary, utilizing reliable, safe and efficient methods of transportation is required to perform the job

Be You @ Waterloo (Our Commitment to Diversity, Equity, Inclusion and Belonging):

The City of Waterloo acknowledges that our work takes place on the land traditionally cared for by the Haudenosaunee, Anishnaabe and Chonnonton Peoples, and is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. The City is dedicated to advancing the organization's commitment to Reconciliation, Equity, Accessibility, Diversity and Inclusion and to reducing barriers to employment opportunities. Applications from members of historically underrepresented groups, including Black, Indigenous, racialized communities, women, persons with disabilities and members of 2SLGBTQIA+ are encouraged for positions at all levels within the organization. Candidates from historically underrepresented groups are encouraged to self-identify in their application.



Accommodations are available throughout all stages of the recruitment process in accordance with the Human Rights Code and other applicable legislation. We encourage applicants to access support(s) that may be needed. To request accommodation during the application process, please email recruitment@waterloo.ca, quoting the position and competition number. Applicants advancing to the next stages of the recruitment process will be provided with additional opportunities to make their needs known.

Staff Association:

Qualified and eligible City of Waterloo Staff Association applicants will be considered first for this posting.