Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIES

Assist Project Managers in obtaining shop drawings from manufacturers, suppliers, and subcontractors. Prepare, log, and submit shop drawings to the General Contractor, Owner, and Consultants for review. Track approvals and distribute approved shop drawings and all project-related documentation to manufacturers, suppliers, and subcontractors. Prepare, issue, and manage Requests for Information (RFIs), ensuring clear communication and timely follow-up. Distribute change notices and change orders to subcontractors and suppliers; upon approval, circulate to the project team and update cost projections, drawings, and required accounting records. Enter change orders and maintain accurate records within project and accounting systems. Prepare and print monthly cost reports for Project Managers. Prepare and update Work-in-Progress (WIP) forecast sheets on a monthly basis. Copy, organize, and distribute drawings, specifications, and change documentation as required. Manage and issue project deficiency and punch lists, ensuring proper tracking and close-out. Prepare, coordinate, and maintain commissioning documentation and project-specific quality control forms. Obtain drawings and specifications from clients and distribute them to subcontractors as required. Provide administrative and technical support to Project Managers, Project Teams, and Site Superintendents. Attend site meetings and visit job sites as required to support project execution. Participate in company operational meetings, including project delivery meetings, staff meetings, and project status review meetings. Participate in ongoing training seminars and courses; associated costs will be covered or reimbursed by the company.

EXPERIENCE, SKILLS & KNOWLEDGE

Degree or diploma in Construction Management or a related field is preferred. Previous experience in the mechanical construction industry is considered an asset. Ability to read, understand, and interpret construction drawings and specifications. Experience with CAD software is preferred. Proficiency with Bluebeam is an asset. Strong working knowledge of Microsoft Office (Outlook, Word, Excel, Project). Experience with project or construction management software is an asset. Familiarity with Accubid and change order software is an asset. Excellent written and verbal communication skills. Strong organizational skills with the ability to manage multiple priorities in a fast-paced, deadline-driven environment. Resourceful, detail-oriented, and proactive with a strong sense of urgency. Team-oriented mindset with the ability to build effective working relationships at all organizational levels. Valid driver's license and ability to travel to job sites as required.

TRAVEL REQUIREMENTS

Travel requirements for this position may range from

10% to 60%

, depending on project needs.
Job Type: Full-time

Pay: $43,970.52-$60,000.00 per year

Work Location: In person