Job Description

ABOUT THE ROLE

The

Project Coordinator

helps keep our projects organized and running smoothly.

This role is focused on

organization and operations

, not creative or strategy work. It is best for someone early in their career (1-3 years of experience) who enjoys working behind the scenes and managing details.

You will help support digital ads, social media, and influencer campaigns. Your job is to track tasks, update reports, manage files, and make sure timelines are followed.

You will work closely with team members, vendors, and influencers. You will also help make sure clients receive clear updates and well-organized information.

Success in this role comes from being organized, following up on tasks, communicating clearly, and working independently.

You will report to senior team members and work closely with creative, media, and strategy staff.

RESPONSIBILITIES

Reporting & Performance Tracking

Prepare monthly client reports using templates Update performance numbers from ads, social media, and influencer campaigns Track and check key performance numbers (KPIs) in spreadsheets Make sure tracking links and data are set up correctly before and during campaigns Flag missing or unusual data for review

Media, Influencer & Vendor Coordination

Keep clear and organized records of media buys, influencer posts, and vendor work Communicate with influencers and vendors to send assets and collect posting links and reports Check influencer posts and media placements to make sure they match the agreed plan Flag any issues or mistakes for follow-up

Project Coordination & Workflow Management

Create project schedules, calendars, and task lists Send weekly updates to clients and internal teams Follow up with team members, clients, and partners to make sure deadlines are met Identify problems early and inform project leads when needed

Organization, Systems & Process Improvement

Keep client, vendor, and influencer contact lists up to date Help manage multilingual campaigns by tracking different language versions Use internal tools, templates, and AI tools to work more efficiently Help improve templates, checklists, and processes over time.

General Support

Provide general marketing and administrative support to help campaigns run smoothly

QUALIFICATIONS

1-3 years of experience in marketing, media, or a coordination role Strong spoken and written English

Fluent in Mandarin Chinese (required)

Very organized and comfortable managing multiple tasks and deadlines Experience using spreadsheets and basic performance reports Familiarity with digital and social platforms (Google Ads, Meta, TikTok) is a plus Comfortable using shared drives, file systems, and project tools Proactive and willing to ask questions, flag issues, and improve processes
Job Types: Full-time, Permanent

Pay: $51,000.00-$53,000.00 per year

Benefits:

Casual dress Company events Paid time off Wellness program
Ability to commute/relocate:

Vancouver, BC V6B 2M1: reliably commute or plan to relocate before starting work (required)
Application question(s):

Are you fluent in Mandarin?
Experience:

Project coordination: 3 years (required)
Location:

Vancouver, BC V6B 2M1 (required)
Work Location: In person