Job Description

Everything architecture

Ryder Architecture Vancouver is part of a team of Ryder offices around the world. Our goal is simple: to improve the world around us, and in doing so, improve people's lives. We call this approach Everything architecture, which is based on the principles of simplicity, usefulness, and elegance in design. We are passionate about our people, service, and architecture. Our pioneering and collaborative approach allows us to deliver the best return for our clients and the environment.

In Vancouver, we specialize in low-carbon, high-performance projects that deliver deep social value, from Passive House schools and modular supportive housing buildings to large scale and complex public infrastructure. Most of our clients are public-sector institutions dedicated to equity, sustainability, and long-term impact.

We are growing to meet a strong pipeline of public interest projects, and are looking for a

Project Coordinator

to join our team immediately.

Role Description

The Ryder Architecture Vancouver office is looking for a detailed-oriented

Project Coordinator

to join our team. This is a crucial role in our team. You will help keep us on track, help keep our systems and design team well organized, and enable our project leads to focus on what they do best.

Our project coordinators gain practical experience by actively participating in projects alongside our design teams. This is a great role for someone who likes variety, and it includes project coordination, communications, and receptionist duties. We support opportunities for growth, encouraging all team members to share openly about their career aspirations as they evolve in their roles.

Our team is looking for someone who takes pride in their workplace and does what is needed to support the team as an integral member.

What you will bring

Must-haves:

Detail and process-oriented Proven ability to work well both independently and as part of a team Experience in Excel, Word, PowerPoint, Microsoft Teams and Outlook Computer literacy / comfortable learning new technologies and software Ability to quickly learn new skills and methodologies Ability to prioritize and manage multiple tasks Strong organizational skills with acute attention to detail Excellent analytical/creative problem-solving skills Highly motivated individual with excellent interpersonal skills, and strong verbal, telephone, and written communication skills Adaptable and resourceful in handling shifting, sometimes competing, priorities and tight deadlines while maintaining a positive and helpful attitude
Nice-to-haves:

1+ years in an administrative role Previous knowledge of the architecture, engineering, or construction industry Experience working with Adobe InDesign Prior knowledge of Microsoft PowerBI or Projects An eye for and/or interest in design

Overview of Responsibilities

Construction Contract Administration Tasks (70-80%)

The amount of communication and paperwork during the design and building of projects is significant. As Project Coordinator, you will be assigned to two or more projects to help keep them organized, and to manage the associated Construction Contract Administration tasks, including:

Coordinating and maintaining project documentation internally and externally, with an eye for detail and efficiency. This includes submittals, requests for information and contract instructions. Maintaining project information for internal use, facilitating project deadlines. Assisting with the preparation of Certificates for Payment, Change Orders, and other contract documents. Effectively communicating with both internal and external teams about construction related items. Actively participating in project delivery meetings and recording minutes.
General Administrative Tasks (20-30%)

Assisting in the organization and planning of hospitality for guests such as ordering catering, room set up, clearing and replenishing. Providing related administrative support to project leads and teams for individually assigned projects. Assistance with reception duties as needed - answering telephones, arranging meetings and events, including team outings, arranging travel, receiving packages, distributing mail that arrives at the front desk. Helping organize Lunch and Learns and other events for the office Assisting teams with administrative functions including, typing, copying, binding, and archiving Organization of the office - ensuring all spaces are kept tidy and stocked.

Why Ryder?

As a

Project Coordinator

at Ryder, you will contribute to technically rigorous, socially meaningful work and develop within a supportive, collaborative, and international team. Our employees have the opportunity to:

Grow with mentorship

- You will be paired with a mentor and supported by our dedicated learning and development director.

Work flexibly

- Hybrid options and flexible hours tailored to your needs, when needed.

Share success

- Profit sharing after probation, competitive benefits package, and clear advancement pathways.

Connect globally

- Travel and secondment opportunities across Ryder studios worldwide.

Application

We believe diverse teams create better architecture. To help reduce unconscious bias, we use a

blind screening process

: names and identifying details are removed before applications are reviewed.

Ryder is an equal-opportunity employer. If you think you could be great for the job and you need accommodations during the hiring process, please contact us, we will work with you to make it happen.

Please submit a

CV (and portfolio if you have one)

at this link: https://ryder-architecture.homerun.co/project-coordinator/en.

We appreciate all interest in joining Ryder, and thank everyone who applies. Only shortlisted applicants will be contacted for interviews.

Job Type: Full-time

Pay: $50,000.00-$60,000.00 per year

Benefits:

Dental care Extended health care Profit sharing
Work Location: In person