Job Description

Baycrest Hospital

has an exciting opportunity for a

Project Coordinator

Position Number:

9538

Position Type:

Temporary Part-Time (18 months)

Shift Type:

Day, no weekends (subject to change)

Bi-Weekly Hours:

70 hours, 7hrs/shift

Union:

Non-Union

Date Posted:

January 12, 2026

Internal Posting Closing

Date: January 20, 2026

About Us

Baycrest is completing planning and readiness work for a potential transition to a new Health Information System (HIS). To ensure we are prepared, we are recruiting key project roles that will support this readiness phase and any future implementation.

Job Summary

Reporting into the Project Management Office, the Project Coordinator will coordinate the implementation of a new HIS at Baycrest. Specifically, the Project Coordinator will be responsible for the project planning, implementation, and sustainability of key deliverables and engage with and educate key internal and external stakeholders and partners to execute the project goals and milestones.

Responsibilities

Coordinate the implementation of a new HIS, including the development and oversight of the project plan Manage project risk by defining project requirements, scope and taking early action to resolve problems Contribute to the training of key staff as the project unfolds Cultivate and build relationships with staff across multiple departments to enable successful adoption of the deliverables Communicate and present project plans and outcomes to staff, members of relevant project committees and resident and family councils Provide and manage project and communication plans; play a lead role in defining the plans to help Baycrest staff, residents, families/caregivers become aware of and engaged in the project Conduct audits and evaluations Develop project plans, presentations, terms of reference, and other documents/material for both internal and external stakeholders Support management with the development of activity and budget reports, and provide advanced analysis and synthesis of data to proactively support change management activities Skillfully manage planning and facilitation of meetings/committees, needs/gap analysis, delivery of strategy and project plan into actionable items Tracking and documenting of potential project risks and issues Other responsibilities related to the project may also be allocated based on the needs of the project and the successful incumbent's interest/availability

Qualifications

Completion of a University degree in Project Management or equivalent required Project Management Professional Certification and formal project management education is an asset Minimum of 2 years relevant experience in a Healthcare environment, with leadership and project management responsibilities Project management knowledge and experience Detail-oriented, with analytical problem-solving ability, ability to prioritize/manage competing deadlines, and ability to translate needs into actionable recommendations Excellent coordination, time management and organization skills Ability to work in a high stress, fast paced environment Experience working within a unionized environment Experience working in long term care/seniors care Ability to produce clear, accurate, well-organized documents and deliver effective oral presentations Experience working with diverse clients and stakeholders Demonstrated experience and skills in the development of business plans, reports and proposals Experience working with social media platforms, videoconferencing platforms, polling software and/or website management, is preferred Proficiency in Microsoft Office including Word, Excel, PowerPoint

Compensation

At Baycrest, we take pride in ensuring our compensation structure is internally equitable and compliant with pay equity legislation. We believe compensation should be transparent, equitable, and reflective of your experience and growth. Our salary ranges are structured to support progression, from learning the role to demonstrating full proficiency.





For this position, the salary range is $58,386 to $72,983. The target hiring range is $58,386 to $63,000 per year.





Your placement within the target hiring range will depend on your job-related knowledge, skills, abilities, and relevant education and experience, as well as considerations such as market conditions and internal equity. The starting salary will be determined using these factors to ensure fairness and consistency across the organization.

Additional Benefits

Vacation Entitlement

Opportunity to enroll in the extended health and dental benefit plan

Opportunity to enroll in the Healthcare of Ontario Pension Plan (HOOPP)

Access to 24/7 Employee Assistance Program

INTERNAL APPLICANTS:

Current Baycrest employees must apply online through the Baycrest intranet. Applications submitted through the external careers website will only be considered after the internal application process. If you are a current employee and are unable to access the intranet, please contact Human Resources for assistance.

EXTERNAL APPLICANTS:

Please submit your application online by clicking the Apply button below.

Remarkable people of Baycrest Health Sciences

are changing the future of brain health and aging.




Thank you for your interest in joining Baycrest. Only those selected for an interview will be contacted.



Baycrest is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act ('AODA'). If you require accommodation for disability during any stage of the recruitment process, please notify Human Resources at recruitment@baycrest.org or 416-785-2500, ext. 2961.



All successful candidates will be required to complete a police reference check/vulnerable sector screen.