Job Description

Job Title:

Project Coordinator (Telecommunication)

Location:

Canada

Reports to:

Design Manager

Job Listing

# 27020256

Application Deadline:

Open Until Filled

In this role, you will be working under the direct supervision of our Design Manager to complete all aspects of project (planning, coordination, time admin as well as scheduling). Your primary responsibility will be to coordinate with the clients and update them on the overall health of the project by preparing the project schedule. IVYBAUD Inc. will also require the selected candidate to have very good verbal and written communication skills, ability to work as a team player, ready to take initiative and have excellent organizing skills.

Manage Projects Start Up

Help establish resource requirements for projects

Coordinate with customer to determine timing for site work to commence

Establish and prepare reporting requirements for the projects

Coordinate initial start-up meetings for projects with client and internal teams

Facilitate the definition of project scope, goals and deliverables

Work with Fielding and Design Managers to oversee the detailed project plan to monitor and track progress

Successfully manage the relationship with the client and all stakeholders

Establish and maintain relationships with third parties/vendors

Ensure that all projects are delivered on-time, within scope and within budget

Manage communication between various teams (Field and inhouse team)

Facilitates project meetings with internal and external stakeholders to monitor and support the project's ongoing progression.

Works with design team to identify and manage opportunities and risks to achieve the best possible impact on schedule and financial targets.

Maintains, tracks, and reports financial aspects of project including forecasts and billings

Manage Project Execution

Track design packages for submission to the client and collaborate with internal teams for their timely delivery.

Collect information from various sources on a weekly and monthly basis for updating the progress reports.

Coordinating design quality aspects with the team and help preparing for design quality audits with QA/QC

Manages project-related inquiries or escalations and provides appropriate responses in a timely manner

Respond effectively to Designers' enquiries/requests in efforts to support design process.

Communicate any delays in the design schedule proactively and find solutions to mitigate; keep track of all delays.

Work with Team leads and all other team members to ensure the successful execution of project (provide direction and support to project team)

Attend meetings by the customer or as necessary internally to ensure status of the project is communicated appropriately to all stakeholders and participating parties.

Monitor Progress on projects

Monitor Costs on projects (management accounting and forecasting)

Monitor Quality on projects working alongside different teams

Prepare and submit weekly reports to Director

Prepare monthly financial progress

Identify concerns to senior management and work with all appropriate team members to resolve issues.

Manage changes to the project scope, project schedule, and project costs using appropriate verification techniques

Perform risk management to minimize project risks

Enhance delivery process of all packages to Client.

Prepares detailed analysis or review of aspects of the project as may be required

Assist with gathering project requirements from various internal teams

Project Close-out

Oversee final packages for submittal to customer

Oversee data gathering for final invoices

Identify final scope of project

Identify final cost and revenue on the project

Project evaluations and assessment of results

Collaborate with Design Team Lead for the learning moments gathered from past projects with regards to optimizing design coordination internally within the team and externally.

Required to qualify

You enjoy working towards deadlines instead of 8.00am to 4.00pm environment You have valid document to work in Canada You are willing to produce criminal background check , police clearance and driver's abstract (if Asked).

Job Type:

Contract (6 months, to be revised accordingly)

Pay

: $18.00- $23.50.00 per hour

About IVYBAUD Inc.

IVYBAUD is Canada's utility contractor to provide outstanding Design, Install, and Repair services. Our prime focus of industry is telecommunication with a vision to become all utility design provider. Our ability to focus on client needs has given us the ability to deliver projects on time, and enable us to tailor each design according to customer's requirements. Within IVYBAUD we believe in working as a part of Community rather than a Team. A team is held together by "task", a community is held together by "values". If you want to become part of a forward-thinking team, want to strengthen your abilities to find opportunities where others see obstacles, we would like to welcome you to our community.

Job Type: Fixed term contract
Contract length: 6 months

Pay: $18.00-$23.50 per hour

Expected hours: 37.50 per week

Benefits:

Company events Work from home
Application question(s):

What project management softwares you have used in the past
Experience:

Project management: 1 year (preferred)
Work Location: Remote