Job Description

Contract Position:

~7 months (Nov 2025 - May 2026)

Location:

Fully Remote

Compensation:

Mid-range, commensurate with experience

Support the Project Manager in executing a TMS implementation replacing legacy systems. Coordinate activities across 100 employees, 12 vendors, and 5 offices to deliver on-time, on-budget project completion.

Key Responsibilities

Project Support (40%)

Maintain project schedule in MS Project, track milestones, update status dashboards Coordinate meetings, prepare agendas, document decisions and action items Monitor deliverables and dependencies across workstreams Support risk and issue tracking, escalate blockers to PM

Stakeholder Coordination (30%)

Schedule and coordinate meetings with core team, vendors, and department leads Distribute communications (newsletters, updates, announcements) Track training completion, UAT participation, and adoption metrics Facilitate vendor coordination meetings (12 vendors requiring SSO integration)

Documentation & Reporting (20%)

Maintain project documentation on SharePoint Prepare weekly status reports for Project Sponsor Track budget actuals vs. plan, flag variances Document lessons learned and best practices

Change Management Support (10%)

Coordinate training logistics across 5 offices Track intermodal department engagement activities (critical resistance area) Support town halls and communication events Monitor user satisfaction and adoption metrics
Required Qualifications

2-3 years project coordination or administrative support experience

Proficiency with MS Project required

- must be comfortable building and maintaining project schedules Experience with IT implementations or system rollouts preferred Strong MS Office skills (Excel, PowerPoint, SharePoint) Excellent organizational and multi-tasking abilities Clear written and verbal communication skills Comfortable working fully remote with distributed teams
Preferred Qualifications

PMP certification preferred

Logistics or transportation industry knowledge Agile/Scrum methodology familiarity Change management or training coordination background
Key Relationships

Reports to:

Matt Mattice, Project Manager & IT Director

Collaborates with:

Core project team, 5 department teams, 12 vendors, executive stakeholders
Job Type: Fixed term contract
Contract length: 7 months

Pay: $4,500.00-$5,600.00 per month

Education:

Secondary School (preferred)
Language:

English (required)
Licence/Certification:

PMI Certification (preferred)
Work Location: Remote