Job Description

Company Overview

Founded in 1931 by Lenard Douglas Reggin, Reggin Technical Services Ltd. has proudly served Calgary and the surrounding areas as one of the largest multi-trade contractors. Specializing in mechanical services for commercial and multi-unit residential buildings, we have built a reputation for excellence in service, preventative maintenance, and project installations.

At Reggin, we are committed to delivering the best not only to our clients but also to our employees. We foster a friendly, open, and community-oriented environment where team members are encouraged to grow and excel. We deeply value responsibility and accountability, believing that taking ownership of one's work and being answerable for outcomes are crucial for personal and organizational success.

We are a fast-paced mechanical contracting company looking for an energetic, motivated, reliable and detail-oriented individual who shares our passion for excellence and embodies our core values.

Summary

This role is ideal for someone who is highly organized, detail-oriented, and comfortable managing multiple projects at verious stages. The Project Coordinator/Project Accountant acts as the central hub between Estimating, Operations, and Accounting - ensuring quoted work is tracked, set up correctly, billed accurately, and supported with the required documentation.

Key Responsibilities

Estimating & Quoted Project Workflow

Quoted Project Creation:

Set up all quoted projects upon receipt of estimator tasking or customer request.

Quoted Project Prepping:

Ensure all relevant details, cost codes, templates, and scope elements are finalized before handoff to the Project Manager. Receive incoming quote requests and assign to estimators based on Estimations Manager direction. Track quote progress and follow up with estimators to ensure timely completion. Send completed quotes to customers and log all communication.

Project Setup & Change Management

Set up approved projects in ServiceTitan, including billing type, cost codes, markup structure, and required documentation.

Adding Change Orders:

Create, track, and follow up on all change orders; ensure change orders are priced, approved, and incorporated into job setup and billing schedules. Maintain organized project documentation including signed quotes, contract documents, and correspondence. Support Project Managers in preparing monthly project updates and confirmations.

Invoicing & Project Accounting

Prepare and issue all

quoted invoices

, including finalizing drafts and submitting the approved invoices to customers. Manage

progress billings

, milestone billings, holdbacks, and retention tracking. Reconcile materials, labour, subtrade invoices, and ensure all billable items are captured. Ensure invoices follow contract and statutory requirements. Support month-end processes by providing billing completeness, project financial updates, and unbilled revenue details.

Compliance, Statutory Requirements & Surety

Statutory Declarations:

Prepare, complete, and submit Stat Dec packages; coordinate signatures. (Commissioner of Oaths designation an asset but not required.)

Bond Requests:

Complete bonding applications for quoted or active projects, including providing financial and project documentation.

Surety Facility Updates:

Assist in providing project and financial data to the bank/surety provider when requested. Track lien periods, holdback release timing, and compliance requirements.

Reporting & Communication

Monthly Status Updates from Project Managers:

Collect updates, validate status, follow up on incomplete items, and ensure billing triggers are captured.

Monthly Projects Reporting:

Produce consolidated reporting of job progress, financial status, billing stage, and outstanding documentation. Maintain dashboards and trackers showing project pipeline: quote ? approval ? job setup ? billing ? completion. Provide ad hoc reporting to Management as requested.

Skills & Qualifications

Required:

Strong organizational and communication skills. Ability to manage multiple projects simultaneously with accuracy. Experience in construction, mechanical contracting, or a related project-driven environment. Understanding of invoicing processes, holdbacks, and contractual billing terms. Knowledge of progress billing, Satutory Declarations, bonding, and WIP concepts. Intermediate Excel skills. Ability to manage deadlines in a high-volume environment.

Preferred:

Experience with ServiceTitan or similar project/billing systems. Experience with ClickUp or similar scheduling systems. Commissioner of Oaths designation is an asset. Prior experience in project accounting or coordination roles.
Job Types: Full-time, Permanent

Pay: $30.00-$33.00 per hour

Expected hours: 40.00 per week

Benefits:

Company events Dental care Disability insurance Discounted or free food Employee assistance program Extended health care Life insurance On-site parking Paid time off RRSP match Vision care
Ability to commute/relocate:

Calgary, AB T2B 3S4: reliably commute or plan to relocate before starting work (required)
Experience:

Project Accounting: 3 years (required) Statutory Declarations, Bonding & WIP: 3 years (required)
Licence/Certification:

Commissioner of Oaths (preferred)
Work Location: In person