Job Description

We believe talent deserves a human touch. Your application will be read by an actual person who's excited to discover the real you.

Project Coordinator

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Full-Time | In-Office / Flexible in Port Coquitlam, BC

Salary: $60,000-$75,000 annually

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Why This Role Exists

Projects don't succeed by accident. They succeed because someone is tracking details, managing timelines, identifying risks early, and keeping teams aligned as work moves from planning to delivery.


The Project Coordinator serves as a central point of organization and communication, helping turn projects sold by Sales into successful outcomes for clients. This role supports consistency, clarity, and follow-through across internal teams, vendors, and clients -- especially when priorities shift or projects become complex.


If you enjoy structure, accountability, and seeing projects through to completion, this role offers meaningful impact and variety.


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What You'll Actually Do (Day to Day)

Own the Project Experience


Support projects from sales handoff through successful delivery. Keep projects organized, documented, and progressing according to plan. Anticipate risks and address potential issues early.
Run Meetings That Matter


Coordinate and lead internal and client meetings, including kickoffs, status updates, and wrap-ups. Prepare agendas, guide discussions, and track action items. Ensure clarity around ownership, timelines, and next steps.
Coordinate People, Schedules & Vendors


Schedule Professional Services team members and Sales Engineers to support project delivery and revenue goals. Coordinate vendors and third-party partners, tracking deliverables and timelines. Adjust schedules and priorities as project needs evolve.
Be a Key Communication Resource


Provide consistent, proactive updates to clients and internal stakeholders. Translate technical progress into clear, understandable information when needed. Escalate risks or issues in a timely and appropriate manner.
Keep Projects On Track


Track scope, timelines, and budgets. Support weekly revenue forecasting and utilization tracking. Identify risks to delivery or profitability and communicate them early.
Quality Control & Follow-Through


Perform final reviews to confirm all deliverables have been completed as expected. Ensure project documentation is accurate, complete, and current. Follow up until projects are fully closed and documented.
Stay Organized


Maintain project boards, work-in-progress tracking, sales order conversions, and inventory audits. Keep project systems clean, reliable, and up to date. Support scope requests and prioritize Sales Engineer work appropriately.
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Required Skills & Attributes

Strong organizational and time-management skills. Accountability to deadlines and consistent follow-through. Proactive approach to problem-solving. Ability to coordinate across teams and manage follow-ups. Clear written and verbal communication skills. Attention to detail while maintaining awareness of overall goals. Adaptability in a fast-paced, changing environment. Client-focused, professional, and collaborative working style.
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Preferred Skills & Experience

1-3 years of experience in a Project Coordinator, Project Manager, or similar role. Experience in a fast-paced or client-facing environment (MSP experience a plus). Familiarity with tools such as Microsoft Teams, ConnectWise, MS Planner, or similar platforms. Experience managing multiple projects simultaneously. Understanding of project management fundamentals and resource planning. Interest in IT services and professional services delivery.
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The Bottom Line

This role is focused on ownership, organization, and execution. It's a strong fit for someone who values structure, clear communication, and delivering work as promised.

Information for Applicants:

Upon receipt of your application, you will be sent a link to complete a PI Survey, this needs to be completed to be considered for the position.


At ActiveCo Technology Management, we embrace diversity and strive to create an inclusive and collaborative work environment. We believe in Extreme Ownership, Passion, Teamwork, Continuous Improvement, Honesty & Integrity, Diligence, and Excellence as our Core Values.


If you're passionate about delivering exceptional service and want to work with a company that shares your values, please apply today.


ActiveCo, a New Charter Company, is committed to creating an inclusive environment and is proud to be an equal opportunity employer. ActiveCo, a New Charter Technologies Company, recruits, employs, trains, compensates, and promotes regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Who We Are:

Join the dynamic team at ActiveCoTechnology Management, a New Charter Technologies Company, a leader in reshaping IT Management since 1999. We pride ourselves on using innovative techniques to deliver outstanding support services to small and medium-sized businesses across North America. At ActiveCo, we foster an exceptional culture to embrace diversity and create an inclusive and collaborative work environment. We believe in working hard, having fun, strategizing nonstop, and never giving up.