Job Description

Job Summary

We are seeking a detail-oriented and organized Project Coordinator to join our dynamic team. The Project Coordinator supports the planning, execution, and delivery of JMJ Holdings construction projects. Working closely with the Project Manager and Site Supervisors, this role ensures that project documentation, schedules, submittals, procurement, and communications are effectively managed from project initiation through to closeout.

The successful candidate will demonstrate exceptional organizational skills, attention to detail, and a proactive approach to problem-solving while upholding JMJ's commitment to safety, quality, and teamwork.

Key Responsibilities

Project Administration

Support the Project Manager in the preparation and maintenance of project documentation, including RFIs, submittals, change orders, meeting minutes, and progress reports. Track project correspondence and ensure timely responses between JMJ, clients, consultants, and subcontractors. Maintain accurate digital and hard copy project files in accordance with company procedures.

Scheduling & Coordination

Assist in developing and updating project schedules, look-aheads, and milestone tracking. Coordinate delivery of materials, equipment, and subcontractor resources to support site operations. Monitor project progress and flag schedule risks or delays to the Project Manager.

Financial & Procurement Support

Prepare and track purchase orders, invoices, and subcontractor progress billings. Assist in cost tracking and budget reporting. Support procurement by obtaining quotes, comparing vendor pricing, and issuing purchase orders under guidance of the Project Manager.

Health, Safety & Quality

Support the collection and submission of Safety and Quality documentation (e.g., toolbox talks, inspection reports, ITPs, NCRs). Ensure all project records align with JMJ's COR certification and company policies.

Communication & Client Relations

Liaise with clients, consultants, and subcontractors professionally and effectively. Participate in project meetings and distribute accurate minutes and follow-up actions. Uphold JMJ Holdings' reputation through clear, respectful, and accountable communication.

Qualifications & Experience

Post-secondary education in Construction Management, Engineering Technology, or related field. 2-5 years of experience in a construction or project coordination role preferred. Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams); familiarity with MS Project, Bluebeam, or Procore considered an asset. Strong written and verbal communication skills. Ability to read and interpret drawings, specifications, and contract documents. Highly organized with strong time management skills and the ability to handle multiple priorities in a fast-paced environment.

Working Conditions

Primarily office-based in St. John's, with occasional visits to project sites throughout Newfoundland and Labrador. Standard business hours, with flexibility for project demands. Competitive salary and benefits package commensurate with experience.
Job Type: Full-time

Pay: $54,427.57-$83,073.28 per year

Work Location: In person