Job Description

About Lumen Solutions

Lumen Solutions has been a premier provider of LED lighting upgrades across Southern Ontario for 7 years. We specialize in commercial and industrial facilities, having completed large-scale energy-saving projects for some of the biggest manufacturers in Canada. We take pride in delivering turnkey solutions that save our clients money and improve their workspaces.

The Role

We are seeking a hands-on Project Coordinator to manage the execution of energy-saving LED projects from initial assessment to final sign-off.

This is a hybrid field-and-office role. While most administrative work will be done from your home office, you will be the active bridge between our business team and the installation sites. You will conduct site audits, manage procurement, and actively support our electricians during installation to ensure projects stay on schedule.

Key Responsibilities

1. Assessments & Documentation

Site Audits: Conduct detailed lighting assessments at client facilities to gather data for proposals. Data Entry: Input assessment data into project proposals with high accuracy. Records: Maintain all required project documentation

2. Project Planning & Procurement

Scopes & BOMs: Prepare detailed Scopes of Work and Bill of Material (BOM) schedules. Ordering: Input data into procurement processes to ensure fixtures are ordered accurately and delivered on time. Rebates: Manage the full lifecycle of government rebate applications (e.g., Save on Energy), ensuring accuracy and timely submission. Process Improvement: Evaluate and improve internal processes to maximize project efficiency.

3. On-Site Coordination & Logistics

Active Field Support: Serve as the primary liaison between the office and the installation crew. Material Handling: Physically assist on-site by unboxing/staging new fixtures for installers and managing the removal/consolidation of old fixtures to keep the electricians focused and efficient. Schedule Management: Coordinate work schedules for electrician installers to ensure deadlines and cost targets are met.

Qualifications

Experience: Previous experience in construction project management, electrical distribution, or lighting retrofits is highly preferred. Technical Skills: Strong proficiency in Microsoft Excel is required (ability to manage large data sets for BOMs and rebates). Soft Skills: Strong critical thinking and analysis skills; excellent verbal and written communication. Leadership: Ability to take ownership of a project site and guide the workflow.

Requirements & Working Conditions

Physical Component: Must be willing to perform physical tasks at active client sites, including lifting and moving new and removed lighting fixtures (up to 50 lbs) to support electrician workflows. Transportation: Must possess a reliable personal vehicle and a valid Class G Ontario driver's license. Note: Mileage will be paid for site visits if a company vehicle is not provided.*

Application Instructions

Apply with Resume and Cover Letter to: HR@lumensolutions.ca Please enter compensation expectations in the form of annual salary + bonus.

Job Type: Full-time

Pay: $40,000.00-$60,000.00 per year

Benefits:

Casual dress Company car Company events Dental care Extended health care Mileage reimbursement Paid time off Vision care Work from home
Ability to commute/relocate:

Oakville, ON: reliably commute or plan to relocate before starting work (required)
Application question(s):

Are you comfortable with the physical requirements of this role (lifting fixtures/material handling on job sites)?
Experience:

Microsoft Excel: 2 years (required)
Licence/Certification:

reliable transportation (required) Class G Ontario driver's license? (required)
Work Location: Hybrid remote in Oakville, ON

Expected start date: 2026-01-05