Job Description

Job Summary

The Project Coordinator serves as the critical operational liaison between project management, estimating, field operations, and external stakeholders, ensuring seamless project execution from handover through completion. This role supports efficient project delivery by managing scheduling, documentation, communications, and daily operations while maintaining rigorous attention to detail and stakeholder communication.

WHAT VELOCITY OFFERS

Modern, high-energy work environment designed for team success and professional growth.
Competitive salary, generous benefits, and RRSP matching program.
Opportunities to grow into senior roles as department needs and company initiatives evolve.
Ongoing training and professional development to enhance skills and support career progression.
A supportive, team-oriented culture where your expertise and input are valued.

Work Conditions

Operation of desktop computer and peripherals Interaction with employees, management, and the public at large Working in a busy office environment with frequent interruptions Site visits may be required as needed

Job Duties

Coordinate and document all phases of project administration, including handovers, meetings, milestones, compliance, schedules, and site progress. Manage, maintain, and distribute project documentation (contracts, RFIs, submittals, shop drawings, purchase orders, change orders, and official correspondence). Oversee purchase orders and shop drawings: generate, process, and track orders; manage revisions, site changes, and approvals; ensure alignment with specifications. Support scheduling, resource allocation, procurement, and operational workflows using project management software and communication with internal/external teams. Serve as the main point of contact for stakeholders, relaying information, coordinating issue resolution, and maintaining strong communication across all parties. Administer compliance, quality control, and safety initiatives: maintain all regulatory, safety, and inspection documents, attend required meetings, and ensure up-to-date records. Prepare pre-qualification submissions and proactively contribute to the improvement of processes and development of standard operating procedures.

Job Requirements

Post-secondary education (college diploma or degree) in Construction Management, Engineering Technology, Business Administration, Project Management, or related field, or equivalent workplace experience. Minimum 2-5 years in construction coordination, project administration, or related role within mechanical, electrical, or general contracting environment. Demonstrated understanding of mechanical construction processes, terminology, and documentation requirements. Ability to read and interpret mechanical drawings, shop drawings, specifications, and technical documentation. Proficient in office and project management technologies, including Microsoft Office Suite (Excel, Word, Outlook), project management software, and construction scheduling platforms. Experienced with construction-related business systems, such as Sage accounting/ERP software, and document management platforms (OneDrive, SharePoint, or similar). Demonstrated experience in mechanical contracting, HVAC, plumbing, or related trades, with strong knowledge of field operations, health and safety regulations, and WSIB compliance. Skilled in pre-qualification and contractor submissions, with additional familiarity in social media and digital marketing for the construction sector.

Competency

Exceptional ability to manage multiple concurrent projects with competing priorities and deadlines; strong time management skills. Excellent written and verbal communication skills; clear, professional communication with diverse stakeholders at all organizational levels; ability to interact with diverse groups professionally and constructively. Proactive approach to identifying issues and implementing solutions with minimal supervision; proven problem-solving skills. Consistent delivery of high-quality work with a strong sense of ownership. Flexibility to respond to changing project demands, urgent requests, and evolving priorities. Ability to work effectively across departments, in a busy team environment, and with external partners.

Acknowledge And Agreement

ACCESSIBILITY & ACCOMMODATION
We are committed to providing an inclusive and barrier-free work environment. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), we will make accommodation available to applicants and employees with disabilities throughout the recruitment process and during employment. If you require accommodation at any stage of the recruitment process or during employment, please contact Velocity Office Manager. All accommodation requests will be handled confidentially.

EQUAL OPPORTUNITY STATEMENT
We are an equal opportunity employer committed to building a diverse and inclusive workplace. We welcome applications from all qualified individuals regardless of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, or any other characteristic protected by applicable employment laws, including the Employment Standards Act (ESA) and the Ontario Human Rights Code.

Job Type: Full-time

Pay: $50,000.00-$60,000.00 per year

Benefits:

Casual dress Company events Dental care Disability insurance Discounted or free food Employee assistance program Extended health care RRSP match
Work Location: In person