Job Description

General Posting Information

POSITION:

Project Coordinator-- HIS Project

DEPARTMENT:

HIS Project, Technology Services

CONDITIONS:

Temporary Full-time for approximately Thirteen(13) months

HOURS:

Approximately 75.0 bi-weekly hours

SHIFTS:

Days
7.5 hours per shift (subject to change)

WAGE RANGE

Scale Minimum Maximum
NONU $37.39 $45.32

POSITION SUMMARY:

Under the direction of the Project Director and Clinical Director of the Health Information System (HIS) Project, the Project Coordinator will be responsible for coordinating activities between project team, hospital leadership, clinical staff, IT teams, and regional representatives to ensure a smooth and efficient implementation.

RESPONSIBILITIES:

Assist in developing and maintaining project plans, schedules, and deliverables specific to Epic implementation phases (e.g., planning, build, testing, training, go-live optimization). Support project governance by scheduling meetings, tracking action items, and ensuring follow-ups with key stakeholders. Help manage risk logs, issue tracking, and mitigation planning for Epic implementation challenges. Coordinate with regional representatives, project teams, hospital leadership, clinical and technical teams to align Epic system workflows with hospital operations through various internal and external working groups. Coordinate and support Change Management initiatives, ensuring buy-in and adoption among hospital staff. Maintain clear and transparent communication regarding project status, risks, and key decisions. Maintain accurate project documentation, including Epic system configurations, meeting minutes, decision logs, and issue trackers. Track progress of system testing (Integrated Testing, User Acceptance Testing - UAT) and coordinating logistics for training sessions, managing sign-ups, and distributing training materials. Help manage the cutover plan and coordinate go-live support activities, including the command centre. Support regular project status updates to leadership, IT teams, committees and workgroups. Support the monitoring of project timelines, budget and resource allocation, ensuring all aspects remain on track.

EDUCATION & EXPERIENCE REQUIREMENTS

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College degree/diploma in healthcare administration, information systems, business administration, or a related field. Two+ years of experience in project coordination, healthcare IT, or HIS/EMR implementation projects

SKILLS REQUIREMENTS:

Strong knowledge of project management and change management best practices and methodologies Familiarity with project management tools (MS Project, MS Teams, Sharepoint) and Microsoft Office Suite. Proven experience working in a team-oriented, collaborative environment Demonstrated effective interpersonal, leadership, and communication skills Ability to prioritize and execute tasks in a high-pressure environment

PREFERRED SKILLS & CERTIFICATIONS

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Epic implementation knowledge considered an asset CAPM or PMP Certification considered an asset Certification in PROSCI Change Management considered an asset Strong knowledge of project management and change management best practices and methodologies Familiarity with project management tools (MS Project, MS Teams, Sharepoint) and Microsoft Office Suite Proven experience working in a team-oriented, collaborative environment Demonstrated effective interpersonal, leadership, and communication skills Ability to prioritize and execute tasks in a high-pressure environment

Please note that according to the Queensway Carleton Hospital Vaccination Policy, all applicants must be fully vaccinated unless they can provide the proof of a valid medical contraindication or exemption on the basis of protected grounds under the Ontario Human Rights Code in order to be considered for any staff or volunteer opportunities. Upon hiring, applicants must provide the proof of either government issued documentation proving they have been fully vaccinated, or present supporting documentation of a valid medical contraindication or exemption under Ontario Human Rights Code.

Thank you for your continued interest in Queensway Carleton Hospital. We deeply value and celebrate the principles of equity, diversity, inclusion, and belonging, as they are integral to the enrichment of our work environment. We believe that by fostering an inclusive and diverse community, we can achieve our mission of providing exceptional healthcare services to all individuals with compassion and respect. We encourage applicants from all backgrounds to apply. We welcome those who would contribute to the further diversification of our organization including, but not limited to women, racial or ethnic minorities, First Nations, Inuit, and Metis peoples, persons with Disabilities, and 2SLGBTQI+ communities.


At Queensway Carleton Hospital, we are committed to ensuring accessibility and accommodating the needs of all candidates throughout the entire selection process. Our dedicated recruitment team is readily available to assist individuals with any inquiries or concerns regarding accessibility and accommodations at any stage of our recruitment process. We invite you to reach out and let us know how we can best support you. We look forward to welcoming diverse talent into our team and continuing to make a positive impact in the lives of our patients and the communities we serve.