Job Description

About Madison Greenhouse

Madison Greenhouse Event Venue is a unique and vibrant space combining natural beauty with modern design, hosting weddings, events, and creative projects. We are growing our operations and looking for a talented, detail-oriented, and highly organized

Project Coordinator / Executive Assistant

to support our leadership team in managing ongoing projects and administrative tasks.

Position Overview

This hybrid role combines

project coordination

and

executive assistance

responsibilities. The ideal candidate is exceptionally organized, tech-savvy, and adaptable -- capable of managing multiple priorities, streamlining communication, and ensuring that projects and daily operations run smoothly.

This is an excellent opportunity for a

student, semi-retired professional

, or someone looking for a

flexible part-time role

in a creative, fast-paced environment.

Key Responsibilities

Assist with planning, coordination, and tracking of ongoing

construction, renovation, and operational projects

. Provide day-to-day administrative support to management, including scheduling, correspondence, and document organization. Prepare reports, track project progress, and maintain digital records and files. Liaise with contractors, vendors, consultants, and internal teams to ensure deadlines and deliverables are met. Research and assist with procurement, pricing, and quotations for ongoing projects. Support budgeting and expense tracking for multiple projects. Draft and proofread communications, proposals, and presentations. Handle confidential information with discretion and professionalism. Perform other duties as required to support smooth business operations.

Qualifications & Skills

Strong organizational, multitasking, and communication skills. Proficient with

Google Workspace, and project management tools

Comfortable with technology, digital filing, and document management. Ability to work independently with minimal supervision. Detail-oriented, resourceful, and proactive. Prior experience in

construction, event coordination, or project management

is a strong asset. Reliable, punctual, and able to work

on-site

at our Newmarket location.

Ideal Candidate

Tech-savvy, fast learner, and adaptable to changing priorities. Positive attitude, professional demeanor, and excellent time management. Open to learning about venue operations, event logistics, and property development. Students or retired individuals with flexible availability are encouraged to apply.

How to Apply

Please send your

resume and a brief cover letter

outlining your relevant experience to
Applications will be reviewed on a rolling basis until the position is filled.

Job Type: Part-time

Pay: $25.00 per hour

Expected hours: No more than 20 per week

Work Location: In person