Job Description

Overview

We are currently seeking a detail-oriented and highly organized Project Coordinator to join our Operations team. This role is essential in ensuring the successful planning, execution, and completion of catering and housekeeping services as well as expediting and supply chain management projects.

Established in 1999, we are a small niche market business specializing in supporting remote operations. We believe in working with the north, respecting the people and the environment, and creating lasting partnerships and opportunities.

The ideal candidate will possess strong project management skills, remote business logistics, and proficiency with industry-standard software. This position offers an opportunity to work on diverse projects, collaborate with multidisciplinary teams, and contribute to the efficient delivery of high-quality northern remote operations solutions.

Experience working within a multicultural environment, as well as living or working in the north, is an absolute asset. The north has unique challenges and the more you know about this, the easier the job will be! But ultimately, we are looking for someone to be our company dashboard to assist in developing project plans and then oversee and manage their completion. Your skills in lean operations and efficiency will also help our team leaders establish excellent processes.

You will work with department leaders to understand their challenges, define their outcome, assist in efficiencies, and keep the President updated regularly on each project including status reports and deficiencies.

Work Environment

Currently the main office is in East St Paul but we will be moving within 2 months to an office space somewhere between Winnipeg Airport and St. Andrews Airport Initial project development work will require travel to a community within 3 hours of Winnipeg Class 5 drivers license and vehicle are required Work will be conducted at the office with occasional work from home opportunities

Responsibilities

Assist in developing project schedules, budgets, and resource allocations using project management software such as smart sheet. Coordinate between clients, contractors, suppliers, and internal teams to ensure project milestones are met on time and within scope. Work with company stakeholders to set deliverables, develop KPI's, and monitor progress and completion. Work with the remote team to develop and implement systems and processes utilizing management software to meet regulatory compliance requirements. Monitor project progress, prepare status reports, and communicate updates to stakeholders effectively. Support in procurement activities including getting quotations and pricing for clients and the company. Ensure compliance with safety standards and quality control procedures throughout the project lifecycle. Assist in resolving issues related to schedule delays or resource shortages promptly.

Skills

Critical thinking! The most important skill is knowing how to listen, learn, assess, and translate the needs of team members into an actionable plan that can be tracked, reported, and completed. Very detail oriented. Understanding all the steps needed to complete the project and not leaving grey areas ("someone" will do it). Able to see the big picture from the final goal to the smallest task, to clearly identify macro and micro goals, develop the project timeline, coordinate with stakeholders, and comfortable reporting using specific criteria. Proficiency in project management software (preferably smartsheet), Google workspace, and Google programs (docs and sheets). Emphasis on managing projects remotely so must be comfortable with zoom, meet, etc. Excellent time management skills with the ability to prioritize tasks effectively under tight deadlines. Effective communication skills for coordinating with diverse teams and stakeholders. Demonstrated project management capabilities with a focus on organization and problem-solving in a fast-paced environment.
Job Types: Full-time, Permanent

Pay: $50,000.00-$55,780.26 per year

Application question(s):

Are you located in Winnipeg? Have you lived or worked in northern remote locations? Have you worked with smart sheet?
Experience:

Project coordination: 2 years (required)
Willingness to travel:

50% (preferred)
Work Location: Hybrid remote in East St. Paul, MB