Job Description

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be -- and deliver -- your best.



We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.



Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.



Don't just work anywhere -- come build tomorrow together with us.



Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.



Do you want to be part of an award-winning Construction & Design Team that prioritizes Culture, Growth, and Excellence? Are you a highly motivated, results-oriented individual who takes pride in your work? For us, these aren't buzzwords - they're The Oxford Way. At Oxford, we pride ourselves in leading the industry by earning respect through every interaction, every day. We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate, and valuing customers as genuine partners.



As Project Coordinator within Oxford's GTA Design and Construction portfolio, you will be involved with commercial office construction projects ranging from building of demising walls and common corridor renovations through full turn-key projects for incoming tenants up to 50,000sf. Additionally, you will be working in Oxford's Retail Construction portfolio, consisting of retail units within Toronto's PATH system, including coordinating new tenant build out s and preparation of vacant suites for incoming tenancies.



The Project Coordinator role will collaborate closely with the Construction Managers , Operations and Property Management teams. You will be involved in project execution, communication & documentation, tenant coordination, drawing review and approval, start-up requirements, financial tracking, site monitoring, progress reporting, close-out documentation, and administration of tenant & landlord design and construction functions. This position will have the opportunity to grow into future role in direct project management.

As a member of this team, you will be responsible for:

Coordination



Review Landlord Obligations, Lease Agreements, and/or Capital Project Objectives



Preparation of Project Budgets



Source and hire project-applicable consultants and communicate requirements (i.e. existing site reviews/specifics, outline the scope of work, budget, and timeline)



Review drawings and specifications with the Construction Manager, amend or advise as required



Produce, review, and award tender packages



Coordinate permit activity as required



Update Project Cost Sheets to initiate release of funds; track and review progress draws



Contractor orientation of Building Rules & Regulations, and Health & Safety Policies



Attend construction site meetings as required



Coordinate final project inspections, track deficiencies, report and ensure completion



Lead project close-out procedures



Communicate progress to all customers - Tenants, Property & Operations Managers, and City Officials



Keep open communication with consultants and customers to ensure project completion according to schedule



Attend Final Inspections with Consultants as required



Administration



Attend general office meetings



Drawing reproduction and filing



Hazardous material tracking and updates on construction projects



Assist in the internal approval process



Assist with input and tracking of all project documentation in Project Management Software



Preparation of Criteria Manuals, Rules and Regulations, and Health & Safety Policies



Track lease documentation and Landlord obligations



LEED documentation tracking



Maintain and update project and permit tracking sheets



Maintain and update Tenant Design & Construction Manual



Maintain and update project files (hard copy and electronic)

To succeed in this role, you have:

Thrive in organizations that are constantly evolving and adapting



Embrace collaborative sharing of knowledge within a teamwork environment



Are driven to achieve results and continuously strive to deliver the highest performance through creative thinking



Have strong Customer Service skills and ability to thrive in a customer-oriented culture



Have a college diploma or university degree (preference in Architectural Technology, Construction Engineering or equivalent) or operational?on-site trade experience



Have 2+years (preferred) of Design & Construction Coordination and / or Operations



PMP and LEED would be an asset



Construction Experience strongly desired



Have a strong understanding of construction project workflow and documentation



Can manage multiple tasks and projects concurrently while prioritizing immediate responsibilities



Have strong communication skills to coordinate with our partners and customers



Are proficient with MS Word, MS Excel, Bluebeam, Adobe Acrobat, and some knowledge of Project Management Software and AutoCAD are preferred



Oxford's purpose is to strengthen economies and communities through real estate.

Our people-first culture is at its best when our workforce reflects the communities where we live and work -- and the customers we proudly serve.



From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.