Job Description

Position Summary

The Project Coordinator supports the planning, execution, and completion of new home construction projects. Working closely with Project Managers, Site Supervisors, trades, suppliers, and homeowners, this role ensures timelines, documentation, communication, and quality standards are maintained throughout the build process.

Key Responsibilities

Project Administration & Coordination

Assist the Project Manager in planning and scheduling builds from foundation to closing. Prepare, update, and distribute construction schedules. Track progress and ensure adherence to project deadlines and budgets. Coordinate service providers, trades, and delivery schedules. Maintain accurate job files, permits, inspection records, and project documentation. Support tendering and procurement processes, including issuing POs and collecting quotes. Generate Notice of Projects (NOP) for all upcoming projects. Register projects with Tarion Warranty. Implement the Builder's Risk Policy before the project start date.

Communication & Client Support

Act as point of contact for trades, suppliers, and consultants. Support homeowner communication regarding build progress, selections, and key dates. Schedule homeowner walkthroughs, inspections, and deficiency reviews. Provide timely updates to internal teams and stakeholders.

Change Management & Controls

Track scope changes, upgrades, and change orders. Update budgets, cost trackers, and project financial records. Monitor material and labour expenses, verify invoices, and report variances.

Quality & Safety

Assist in tracking quality control inspections and deficiency lists. Maintain health & safety documentation, and compliance records. Support safety reporting and site documentation requirements.

Qualifications

Post-secondary education in Construction Management, Architecture, Engineering Technology, or related field. 1-3 years of experience in residential construction or a similar role preferred. Strong communication and organization skills. Proficiency in project management and ERP software (MS Project, Acumatica, etc. an asset). Ability to read basic construction drawings and site plans. Understanding of home building processes and municipal permit workflows.

Key Competencies

Strong attention to detail and time management. Problem-solving and proactive planning. Customer service focus with professional communication. Ability to multitask in a fast-paced environment. * Team-oriented with ability to collaborate effectively.