Job Description

Staff - Non Union

Job Category Non Union Technicians and Research Assistants

Job Profile Non Union Salaried - Research Assistant /Technician 4

Job Title Project Coordinator

Department Gender and Sexual Health Equity Research Program Division of Social Medicine | Department of Medicine | Faculty of Medicine

Compensation Range $4,558.75 - $5,354.67 CAD Monthly

Posting End Date July 7, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date Jun 29, 2024

This position is located within a health-care facility, therefore, the successful candidate will be required to provide verification of full vaccination against Covid-19 provided prior to the start date, as required by a provincial health mandate.

JOB SUMMARY

As part of a multidisciplinary and diverse team, the Project Coordinator- Sexual Health provides oversight, management and research administrative coordination for 2-3 UBC faculty/ CGSHE directors on their faculty-led research projects and Centre-wide initiatives (e.g. Research Equity Toolkits; Speaker Series; Decolonizing Sexual Health Series; Trainee Symposium).

Reporting and supervised by relevant director(s)/ faculty, the Project Coordinator provides coordination and research administrative support for gender equity and sexual health research events, resource development, and campaigns. The Project Coordinator is a key resource onsite for research staff and students of 2 faculty/ directors, including onboarding, budget, and research admin support. At a centre level, this position also acts as the point person for CGSHE faculty members and manages sharing of resources and opportunities within faculty as well as to broader CGSHE network. The position regularly collaborates on centre-wide events and activities that intersect with the Operations team (e.g. Communications Lead).

ORGANIZATIONAL STATUS

Located on unceded Coast Salish territories (Vancouver, BC), the Centre for Gender and Sexual Equity (CGSHE) is a UBC Faculty of Medicine research centre ( ) and affiliated with SFU and PHC. The CGSHE has a strategic mandate of leadership in promoting gender equity and sexual health for all through research, policy and practice. The Centre includes over 40 faculty members (primarily across FoM, including School of Population and Public Health and Departments of Family Practice, Medicine, OBGYN, and Program of Midwifery), hosts an equity-oriented and interdisciplinary training program with a large cohort of affiliated undergraduate trainees, graduate students, and postdoctoral fellows, and supports and hosts a growing number of UBC/SFU community-engaged research teams working across BC, nationally and globally. CGSHE works in highly collaborative space and supports faculty members and their research teams and graduate students from diverse backgrounds and lived experiences.

WORK PERFORMED

Provides oversight, management, and research administrative coordination for key gender equity and sexual health equity research and practice initiatives led by directors/ leads Manages UBC FoM 4th Year Undergraduate Research Elective in Gender and Sexual Health Equity and FLEX placements hosted at CGSHE, including coordination with UBC site coordinator, relevant faculty, and prospective elective students Manages onboarding, onsite set up and logistical support for undergraduate, graduate students and postdoctoral fellows and research staff working with 2 faculty/ directors Provides coordination and logistics oversight for CGSHE research and practice virtual and in-person events and symposiums at CGSHE/ UBC FoM (e.g. Speaker Series; Decolonizing Sexual Health Series; Lunch and Learns; Trainee Symposiums) organized designated directors/ research leads and the Comms Lead Manages and oversees the budgets and track expenses and submits for reconciliation for vendors and petty cash for 2-3 UBC faculty/ directors Promotes and prepares copy for sexual health research equity and KT initiatives (e.g. reports, newsletters, blogs) for relevant directors/ research leads and community advisories Tracks CGSHE faculty member publications, writes content for research reports and assists in writing funding and KT applications Conducts literature and policy reviews and drafts content and research coordination for strategic funding applications to support core Centre-wide initiatives Coordinates meetings with diverse stakeholders and develops supporting materials and summaries Oversees the research and academic affairs of 2 faculty/directors (e.g., CVs, scheduling, travel, teaching dossier) Facilitates effective triaging of internal and external correspondence, determination of appropriate action, and timely follow-up as appropriate.

Facilitates faculty membership onboarding, communication and membership support for faculty / faculty e-list (e.g sharing of grants, opportunities) Develops and executes team correspondence, presentation materials, and resources. Edits and finalizes reports for accuracy and formatting Liaises and communicates in a professional and courteous manner with faculty, collaborators, partners, staff, funding agencies, and the public to share information. Manages logistics for Centre-wide meetings for the relevant directors, including preparation and dissemination of supporting materials and reports. Performs other related duties as required.

This is primarily an onsite position based at the CGSHE-UBC Hornby St office supporting teams onsite with some flexibility for hybrid/ remote work 1-2 days/ week. Travel to meetings may be required from time to time.

DECISION MAKING / ACCOUNTABILITY

This position works with a high degree of independence and responsibility and exercises a considerable amount of judgement. Errors in judgment could result in serious financial or reputational consequences for the CGSHE/ UBC, undermining the Centre\'s ability to meet commitments and achieve its strategic objectives, including the inability to successfully meet granting agencies\' deliverables. Inaccurate projections and forecasts could cause the Centre to make costly decisions regarding levels of investigator and staff resources and other support. Poor public/private sector relationships could result in a negative image of CGSHE / UBC and may impact levels of research funding made available through partnerships. Errors could result in significant concerns regarding the liability, credibility and integrity of the CGSHE and UBC.

SUPERVISION RECEIVED

Supervised by and reports to relevant director(s).

SUPERVISION GIVEN

Provides supervision support to research administrators, as needed

Minimum Qualifications
Completion of a university degree in a relevant discipline or technical program and a minimum four years of related experience or an equivalent combination of education and experience. Some positions may require a graduate degree.

Preferred Qualifications

Master\xe2\x80\x99s degree in public health, social or public policy, sociology, or related discipline preferred or relevant combination of experience. Minimum two (2) years of experience in academic / research settings, or an equivalent combination of education, training and experience. Experience with UBC and UBC WorkDay grant management support a strong asset, but not required. Demonstrated project management skills. Ability to manage multiple competing priorities and projects simultaneously in a fast-paced environment under deadlines. Content knowledge of sexual health equity, reproductive justice and intersectional feminist approaches a strong asset. Excellent attention to detail and time management skills required. Ability to work collaboratively with other team members and ability to work independently with minimal supervision.

Excellent ability to communicate effectively both verbally and in writing. Excellent interpersonal skills and ability to work collaboratively with individuals at all levels internally and externally. Demonstrated knowledge of Macintosh computers and Microsoft for Macintosh Office Suite. Familiarity with Mailchimp and WordPress an asset. Strong interpersonal skills, including tact and diplomacy, in dealing with a variety of work situations and liaising with departmental and organizational staff, academics, hospital staff, community partners, and the general public. Demonstrated flexibility and excellent communication skills to respond effectively to inquiries, both verbally and in writing. Adaptability, a high level of judgment, considerable initiative, and ability managing issues, projects, and people. Demonstrated aptitude for detailed work and capability of decision making/problem solving within predetermined guidelines. Strong organizational, time management, and prioritization skills with the ability to multi-task and manage competing priorities. Self-directed and able to work independently.

We encourage applications from members of groups that have been marginalized on any grounds including sex, sexual orientation, gender identity or expression, racialization, experience as a sex worker, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

University of British Columbia