Job Description

:

McCarthy Tetrault is a Canadian law firm that offers a full suite of legal and business solutions to clients in Canada and around the world. At McCarthy Tetrault, we offer challenging and rewarding career opportunities in our offices in Toronto, Montreal, Quebec City, Calgary and Vancouver. We are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada's Top 100 Employers and to have earned the distinction of one of Canada's Best Diversity Employers for the thirteenth consecutive year in 2025. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.

We are recruiting for a

Project Coordinator

to join our team in our

Toronto

office. The successful candidate must have a minimum of 3 years experience in project management, understanding project management concepts, problem solving, utilizing project management tools and will be responsible for assisting project managers in project activities and tasks, leading small to medium sized projects, developing weekly and monthly progress reports and reviewing financials for all projects. McCarthy Tetrault employees benefit from a hybrid work environment with 3 days in the office per week.

As a Project Coordinator, you will be:

Assisting Project Managers in managing project activities and tasks (scope, plan, budget, schedule, resource, track costs, report; manage issues, risks and change requests) related to all phases of the project (Initiation, Planning, Requirements and Design, Develop, Test, Execution, Training, Communications and Sustainment). Leading, as PM, small to medium sized projects where capacity allows. Reviewing financials for all projects; compiling monthly and quarterly financial reports for the project portfolio and identifying / addressing discrepancies. Conducting periodic financial reviews of all active projects in the portfolio. Monitoring and controling project finances (accruals, forecasts, budgets, invoicing) Managing agenda and documentation for the Portfolio executive committee meetings. Assisting Project Managers in the planning, scheduling and preparation of minutes for all required project meetings. Assisting in the organization of all project documents and artefacts according to MT document management practices and protocol. Assisting in developing weekly and monthly project status reports as well as monthly project financial reports. Documenting and organizing project deliverables, scope and content, including all decisions. Participating in identifying risks, developing risk management plan, developing risk response plans, and risk monitoring and control. Assisting in the coordination of collection and validation of business requirements and their success criteria with business partners.

As our ideal candidate, you will distinguish yourself by the following profile:

Minimum of a College Diploma. A Bachelor's degree in a related field is preferred. A minimum of 3 years of experience supporting senior level management. Project Management designation and experience would be a definite asset. Experience in a professional services environment would be an asset. Prior experience as a Project Coordinator / Project Control Officer. Demonstrated ability to ensure utmost confidentiality and discretion at all times. Proven problem-solving skills with the ability to visualize and deliver creative solutions. Ability to work independently and proceed with objectives under minimal supervision. Excellent communication (written and verbal) and interpersonal skills. Ability to listen effectively, respond appropriately and maintain a mutual comfort level while relating to clients and Firm members. Strong attention to detail as it relates to drafting of correspondence and proofreading. Outstanding organizational and time management skills. Ability to work effectively under pressure to meet quick deadlines and prioritize multiple tasks. An energetic, proactive, and positive approach to all activities. Demonstrated "can do" attitude to ensure project tasks and activities are managed with the utmost efficiency and effectiveness. Strong Excel skills would be an asset.

As a member of the McCarthy team, you will have access to:

Outstanding benefits from day one, including insurance premiums paid by the Firm. Competitive compensation including paid overtime. A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback. Strong community involvement and a commitment to equity, diversity and inclusion. A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

How to Apply:

We encourage external candidates to apply online and internal applicants must apply directly through our internal careers portal on Espresso. We look forward to receiving your application. We thank all applicants for their interest in McCarthy Tetrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tetrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.