Job Description

At CN, everyday brings new and exciting challenges. You can expect an interesting environment where you're part of making sure our business is running optimally and safely-helping keep the economy on track. We provide the kind of paid training and opportunities that long-term careers are built on and we recognize hard workers who strive to make a difference. You will be able to thrive in our close-knit, safety-focused culture working together as ONE TEAM. The careers we offer are meaningful because the work we do matters. Join us!
Please note that this is an 18 month contract.
Job Summary
The Coordinator, Property Tax - Canada is responsible for overseeing the financial reporting and property tax payment process for all CN's Canadian holdings. The position requires timely and precise execution of accurate tax payments to taxing authorities under very tight deadlines.
Main Responsibilities
Property Tax Budgeting and Financial Reporting
xc2xb7 Handle property tax financial reporting in compliance with Sarbanes-Oxley (SOX) and ensure the SOX documentation is up to date at all times
xc2xb7 Prepare, analyze, review and submit monthly forecasting cash flow allocations, financial data, monthly and Year-To-Date (YTD) report, quarterly and yearly budget, and explain variances
xc2xb7 Resolve and book monthly property tax accruals based on the yearly budget
xc2xb7 Prepare and review month-end and year-end account reconciliations for Property Tax Balance Sheet Accounts
xc2xb7 Prepare quarterly and yearly tax reporting on Gross Tax Payments
Assessment Review
xc2xb7 Maintain and review assessment valuation records, document annual assessment changes, and notify the Manager, Property Tax of any forthcoming deadlines
xc2xb7 Oversee all related notifications or notices related to assessment (i.e., Property Assessment Notice, Amended Property Assessment Notice) and update Systems, Applications, and Products (SAP) accordingly
xc2xb7 Support the Manager, Property Tax with the appeal process, when needed, and advise of any forthcoming deadlines
xc2xb7 Assist in the preparation of right of way inventory, track class and tonnage reports to provincial and other assessment authorities for tax return purposes
Property Tax Management
xc2xb7 Perform a desktop audit of the property tax invoices and resolve issues with tax authorities. (i.e. penalties, interest, tax classifications, inconsistencies)
xc2xb7 Process all payments of realty taxes accurately and timely while taking advantage of discounts, rebates or other incentives
xc2xb7 Monitor the flow of tax payments and ensure timely reception of all invoices to avoid penalties
xc2xb7 Reconcile tax charges with assessment values accordingly
xc2xb7 Identify tenants assessed on tax bills and resolve accuracy of billings
xc2xb7 Obtain banking information from municipalities for electronic payments and keep the taxing authorities' information always updated into the Accounts Payable vendor module
xc2xb7 Liaise with tax authorities and other internal group on any related property tax matters
xc2xb7 Verify and approve all tax payments processed within the allowed limits
xc2xb7 Allocate properly the property tax refunds related to appeals or assessment reviews
xc2xb7 Review and maintain existing controls proactively, analyze exceptions and perform required corrections to protect valuation and tax accuracy
Tenant Tax Recoveries and Other
xc2xb7 Calculate, review, analyse and process tenant tax recoveries based on leases and applicable legislation
xc2xb7 Coordinate diligently with Accounts Receivable for the property tax recovery process
xc2xb7 Update and maintain tenant recovery files, both budget and actual files
xc2xb7 Gather from and provide information to Real Estate for the purposes of updating databases
xc2xb7 Ensure to scan and store into SAP the assessment, invoice and other tax related documents
xc2xb7 Maintain and increase data accuracy and integrity of CN's inventory within SAP
xc2xb7 Work with Information and Technology (I&T) personnel to fully leverage SAP and perform testing for upgrades when necessary
Working Conditions
The role has standard working conditions in an office environment with a regular workweek from Monday to Friday. Due to the nature of the role, the incumbent must be able to meet tight deadlines, handle pressure and stress.
Requirements
Experience
Property Tax, Lease Administration or Collections
xc2xb7 Between 3 to 5 years of property tax, lease administration or collections experience
o Property valuation, surveying background or an equivalent combination of education and experience*
*Any experience for these above would be considered as an asset
Education/Certification/Designation
xc2xb7 College Diploma in Accounting, Business or Property Valuation
xc2xb7 Bachelor's Degree in Accounting, Business Administration or Real Estate*
*Any designation for these above would be considered as an asset
Competencies
xc2xb7 Applies critical thinking
xc2xb7 Knows the business and stays current on industry needs
xc2xb7 Collaborates with others and shares information
xc2xb7 Communicates with impact
xc2xb7 Identifies needs and finds solutions to create value for all stakeholders
xc2xb7 Demonstrates active listening
Technical Skills/Knowledge
xc2xb7 Excellent computer skills, including SAP, Business Warehouse, Excel advance functions, Geographical Information Systems (GIS) and MapGuide
xc2xb7 Fluently bilingual, both written and verbal (English, French)
About CN
CN is a world-class transportation leader and trade-enabler. Essential to the economy, to the customers, and to the communities it serves, CN safely transports more than 300 million tons of natural resources, manufactured products, and finished goods throughout North America every year. As the only railroad connecting Canada's Eastern and Western coasts with the Southern tip of the U.S. through a 19,500 mile rail network, CN and its affiliates have been contributing to community prosperity and sustainable trade since 1919. CN is committed to programs supporting social responsibility and environmental stewardship. At CN, we work as ONE TEAM, focused on safety, sustainability and our customers, providing operational and supply chain excellence to deliver results.