Job Description

PTAG\'s Project Management Advisory & Services firm has reached new heights and recognition in the industry through associations with Project & Construction Management Industry think-tanks, innovative service delivery partnerships and by attracting high performers from industry to join our team. We are looking for a Project Controls Coordinator to help us expand our presence across the Infrastructure Industries, through collaborative partnerships and working relationships.

We seek a professional who will align with our corporate mission, vision & values:

Our mission is to help our clients ensure successful delivery and efficient operation of their major capital projects. Our goal is to employ innovation and strategic thinking by capital project subject matter experts to deliver optimum results.

PTAG\'s vision is to help our clients become global leaders in the planning and execution of their capital projects.

• Safety: The safety of our employees, suppliers and clients is our top priority
• Collaboration: Creating true partnerships with our clients and service providers
• Leadership: Becoming leaders in our industry and in the communities where we work
• Accountability: Being accountable to our clients for every aspect of an engagement
• Client Satisfaction: Delivering 100% client satisfaction on every project
• Integrity: Open and clear communication in every aspect of our business

Location: Mississauga, ON

Type of Employment: Contract

Role & Responsibilities:

• Coordinate the scope definition and prepare the Work Breakdown Structure (WBS)
• Work closely with the Section Head Program Management Infrastructure Projects in the preparation and maintenance of baseline and working project schedules, and control of schedule changes
• Analyze the schedule performance of the assigned Infrastructure Projects, determine variances, monitor trends, recommend improvements, take corrective actions and implement changes
• Work closely with the assigned Infrastructure Projects Costs team in order to obtain actual cost expenditure information and measure project progress performance using Earned Value Analysis
• Coordinate and control changes to scope and cost and ensure related approval and configuration management documentation is in place before baselines are adjusted
• Coordinate the production and maintenance of risk registers
• Perform schedule, cost and/or risk analysis when required
• Coordinate the resource and cost loading of schedules
• Support Project team in the planning and control framework, including definition of the hierarchies, coding and account structures required for tracking, analysis, and performance measurement
• Verify the legitimacy of changes, identify variances, and recommend corrective actions
• Support Project Costs team in the cost estimating and budgeting processes when required
• Preparing sections of the project progress report
• Chair/participate in project review meetings and make presentations of project information
• Arrange meetings
• Prepare Monthly Project Report (MPR), and review with Project Director and Project Manager and present where necessary
• Prepare and submit project accruals
• Initiate i-Requisitions, prepare supporting documents (Briefing note, PR check list), follow-up the approval process
• Ensure project documents are filed in atom/document control (as required)
• Ensure actual to P6 monthly
• Ensure project documents are available in supporting databases (SharePoint, Collaborative Portal)
• Help ensure project APWB milestones and deliverables are met
• Amend Purchase Orders when required
• Work with contractors & consultants on construction schedule and incorporate contractor schedule into the master P6 schedule
• Conduct Critical Path analyses with project team and provide corrective actions or solution for deviation
• Receive progress update from contractor and project team and update P6 master schedule and other duties as assigned.

Qualifications / Requirements:

• University degree or college diploma in a relevant field from an accredited school and a minimum of 4-6 years of progressively more responsible work experience in Project Management
• Demonstrated knowledge of project management principles and processes, as recognized by the Project Management Institute (PMI), and a proven ability to apply this knowledge in the project control of large and complex undertakings, especially those related to scope, schedule, cost, risk, and change control
• Designation as Project Management Professional (PMP) is desirable
• Formal Project Management training would be an asset
• Advanced-intermediate level capability in the development of project schedules
• Proven ability to conduct variance analysis on schedule and cost performance
• Knowledge of Earned Value Analysis
• Working knowledge of the computer-based applications used for project management purposes (i.e., Primavera or Microsoft Project, Microsoft Excel, Microsoft Word, Microsoft Outlook, etc.)
• Project cost management experience
• Project risk management experience and/or knowledge would be a strong asset
• Strong awareness of safety
• Good organizational and planning skills. Well-developed ability to assess requirements, set priorities, define action plans, and meet deadlines within a dynamic project environment
• Good interpersonal skills. Able to form effective relationships within the project partners and stakeholder organizations and to use his/her network to accomplish goals, solve problems, and improve planning and control systems
• Good oral and written communication capability. Able to clearly organize and articulate ideas in project plans and reports and in-group settings
• Experience in delivering presentations and chairing meetings
• Ability to work in a dynamic fast-paced environment, meeting deadlines under pressure and work effectively with others and carry out instructions accurately
• Adaptive, able to respond to changing conditions quickly
• Highly self-motivated with a positive attitude and motivated to achieve continued customer satisfaction
• Detail orientated with excellent analytical capabilities
• Logical thinking
• Results-orientated approach and ability
• Questioning attitude. Challenges assumptions and plans proposed by others in objective and professional manner. Uses reliable sources to verify conditions, assess risks, etc.
• Persistent and resilient
• General awareness of engineering and operational activities
• Demonstrated willingness and ability to learn
• Demonstrated personal accountability
• Willing to work extended hours
• Get-things-done attitude

PTAG is growing and seeking professionals who want to join a fast paced, innovative, and team-oriented Program Management Firm. We are driven to help our clients find opportunities for consistent and constant improvements of their Capital and Sustainable Programs.

PTAG offers the opportunity for all its employees to participate in its Company Share Owner Program, we offer a comprehensive Benefits package, and an environment to grow professionally and personally.

PTAG