Job Description

Story Behind the Need:

• Business group: Regulatory and Business Initiatives

Project:

• 1 role: Fixed Income Transformation project in implementation phase - complex project with multiple workstreams, documentation heavy, project plan tracking, minutes taking, weekly/periodic and ad hoc material preparation, project financials mgmt.
• 1 role: Equities Modernization program in implementation phase - multiple workstream transformation program including tech and business processes and downstream. Documentation heavy, project plan tracking, minutes taking, weekly/periodic and ad hoc material preparation, project financials mgmt.

Candidate Value Proposition:

• The successful candidate will have the opportunity to gain exposure to products and different areas of the Capital Markets Business, and gain exposure to senior level stakeholders at one of the big 5 Banks.

Typical Day in Role:

• Purpose of Job: The Project Control Officer is assigned the work by the Program Director. Under direct supervision of the Director/PMs - the Project Control Officer assumes project support responsibility for all aspects of the project over the entire project life cycle (initiate, plan, execute, control, close).
• Responsible for supporting the Project Team in the following: Maintain the project files; this pertains to project documentation, approvals, drawdowns, spreadsheets, meeting minutes, monthly status reports, third party contracts and other correspondence and documentation as appropriate.
• Maintain the budget; this includes auditing items to be delivered under projects, reviewing the weekly and monthly time tracking reports for anomalies, ensuring all invoices have been approved with the proper signoffs prior to payment and ensuring drawdowns are properly recorded and maintaining ongoing cost to complete forecasts. This includes full reconciliation of the project budget and completing investigations for differences as they occur.
• Act as the project secretariat; this includes preparing/distributing agendas, attending meetings, preparing/distributing clear and detailed minutes on a timely basis, recording, communicating and following up on action items and maintaining project distribution lists.
• Support the Program Director to ensure all appropriate areas are represented on the project team and to maintain momentum of the project against a background of constantly conflicting priorities.
• The individual is required to multitask on several projects at one time depending upon complexity and activities in progress. Formally document and cost project activities by using the Microsoft Project tool
• Ensures ongoing communication of project status, completing the agreed-on project reports and escalating issues to the Program Directors as needed

Coordinate on project plans

Candidate Requirements/Must Have Skills:

• 2-3+ years of experience as a PCO
• Demonstrated experience dealing with large and complex technology transformation projects within PCO experience
• Demonstrated ability to generate materials for senior stakeholders within PCO experience - excellent PowerPoint and presentation skills
• Proven experience with/knowledge of Project Management Documentation and Artifacts

Nice-To-Have Skills:

• PCO experience in financial services industry or within tech companies (eg. Google)

Soft Skills Required:

• Strong communicator both verbally and through written/pictorial reporting
• Strong sense of tenacity and takes initiative in follow-through, independent type
• Ability to prioritize as will be working on multiple workstreams/large projects
• Solid problem-solving skills and analytical skills to creatively develop unique solutions/approaches to resolve issues
• Perseverance, flexibility, and efficiency to overcome challenges standing in the way of the successful completion of the project
• Negotiation skills to be effective with team members and management tin order to acquire and maintain project support
• Disciplined approach to accountabilities.
• Ability to multitask in a fast-paced environment

Education:

• Post-secondary

Best VS. Average Candidate:

• Strong PCO who has dealt with both business and technology transformation projects within FI/banking or tech companies; is a go getter and independent type who needs minimal guidance and takes initiative. Not looking for someone too senior who is expecting to advance fast once hired- someone who is comfortable with the level and responsibilities of the role.

Candidate Review & Selection:

• 1 round - up to 1 hour - MS Teams video interview
• Hiring Manager's availability to interview: ASAP

Job Details

9750

Contract

6 months

Toronto