Job Description

Req ID:417660 Imagine playing a central role in reducing the carbon footprint of Canada\xe2\x80\x99s busiest public transit system and doing so with a consistently ranked Top Employer with a global reach. As part of the ONxpress consortium, Alstom is proudly working to transform the collective mobility of the Greater Toronto and Hamilton areas (GTHA) through the On-Corridor Works project, and we are hiring for hundreds of roles. The GO Expansion scope : new electric locomotives, fleet upgrades, train control systems, network electrification, signalling, telecommunications and digital systems, maintenance, and much more. Purpose of the Job The role of the Project Assistant for the Project Management and the global project team, you will ensure a range of communications with Project Management and external stakeholders. You will be involved in facilitating positive working relationships in the delivery of important administrative tasks and services.
A good knowledge of railway environment and project organization will help you to successfully fulfil your responsibilities.
Responsibilities

• Works autonomously in coordinating, managing and prioritizing the day-to-day Administrative activities for the Project Director and the project team such as:
• Complex travel arrangements and itineraries for project management team members and visiting VIP guests and groups.
• Letter of Invitation for incoming staff (if any)
• Receiving & archiving incoming post mails
• Formatting & printing outgoing mails
• Managing office allocations / project directory / project organization chart updates / IS&T interface issues / office assets
• Book meeting rooms
• Check and validate incoming invoices related to office purchase
• Purchase Requests for office stationaries and subcontractor services, including good receipts
• Serve as the primary point of contact for the Project Director and his core team members, take action as appropriate, summarize, prepare background documents and responses as necessary.
• Draft and/or prepare a full range of materials such as emails, memorandums, reports, presentations
• Support preparation of presentations on request from Project Director and support project event preparation
• Onboarding newcomers support

Educational Requirements Bachelors Degree in Business Administration
Qualifications

• A minimum of ten years of experience in a project assistant role
• Knowledgeable in all standard office tools (Excel, word, mpp, ppt, outlook, \xe2\x80\xa6.)
• Fluent in English. French is desirable.
• Efficient
• Organized
• Excellent Communication skills. Transparency. Ethical behaviour.
• Capable of initiatives
• Autonomous
• Resilient
• Eager to learn
• Team player

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow\xe2\x80\x99s mobility. That\xe2\x80\x99s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?
Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.

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