Job Description

WHO WE ARE

BioTalent Canada is the HR partner for Canada's biotechnology industry. Our success relies on the power of our relationships - our team has built a dynamic network of associations, academic institutions, service providers, and employers doing incredible, leading-edge work to drive the Canadian biotechnology economy forward. Our services help that network to strengthen skills, connect job-ready talent to industry, and enable employers to create thriving workforces that support their growth.



Recently named a Great Place to Work for 2025 and a 5-Star Diversity, Equity and Inclusion Employer by Canadian HR Reporter for 2025--marking the third consecutive year of this achievement--BioTalent Canada continues to demonstrate excellence in workplace culture. The organization has also been recognized as a Best Workplace in Healthcare for 2023 by Great Place to Work Canada, and a Best Workplace by HRD Canada for 2024. These varied distinctions were awarded to BioTalent Canada following a thorough and independent analysis of the organization.

OUR VISION

The Canadian bio-economy is people-focused, a career of choice and a key driver of the Canadian economy.

OUR MISSION

We strengthen Canada's bio-economy by providing valuable, evidence-based labour market information and the best job-ready human resources available.

OUR VALUES

BioTalent Canada's values embrace diversity and inclusion, collaboration, science, transparency, and leadership to fuel curiosity for data-driven results to achieve impactful outcomes.

WHAT WE DO

We conduct Labour Market Research to provide insights for our partners into workforce availability. We deliver employer supports and facilitate career placement opportunities to help employers reduce the risk of hiring and allow biotechnology workers access to unique opportunities in their field. We provide job search and candidate search tools to connect employers with talent, and we provide professional development opportunities for workers to develop the skills they need to support Canada's bio-economy. We are connection-creators and relationship-builders, and we thrive on opening doors and creating opportunities for the groups we serve.



Our team is the key to our success. We have a dedicated group of high-performing employees who live our values and are driven to achieve great things, but we balance our commitment and hard work with our joie-de-vivre - we prize hilarious jokes, innovative approaches, diverse perspectives, and community-mindedness.



We take pride in the work environment at BioTalent Canada, and we offer a number of unique programs and benefits to employees to enrich their experience working here. Highlights include three weeks of vacation to start, two paid volunteer days to support our communities, a day off with pay to celebrate you on your birthday and contributions to a Retirement Savings Plan.

We are looking for a curious self-starter to provide administrative support for our Intake and Research teams. This role provides the opportunity to understand the impact of BioTalent Canada's work in the bio-economy with the future potential to fulfill a career in project management. This is a 1-year contract, with the possibility of permanency if extended.

WHAT YOU WILL DO

The Project Assistant plays a vital role in ensuring the smooth execution of administrative, operational, and project-specific tasks for BioTalent Canada's National Talent Strategy. This position provides essential project support in coordinating meetings, managing correspondence, and maintaining organized documentation. A core function of this role includes processing and tracking wage subsidy applications in accordance with internal standards and best practices.

In this role you can expect to:

Assist with general correspondence, minute-taking, and meeting coordination to ensure efficient communication and organization across all projects Execute the end-to-end processing tasks of applications during designated activity periods for the Employer Supports project Verify the accuracy of application details, cross-checking supporting documents to meet compliance requirements Perform accurate entry of applications into all databases and report generating tools as per processing requirements and timelines Compile and submit reports on wage subsidy application volumes and pipeline status, along with progress updates on other ongoing projects, highlighting key milestones, pending tasks, and risks Create reports and tracking systems as required to track project activities, including survey participant tracking Conduct research on relevant topics and present summaries in a format aligned with internal standards and best practices Support with logistics and preparation for events and research projects to ensure smooth execution Organize electronic communications and documents in appropriate online folders following organizational guidelines for data storage Provide clear and professional communication with external and internal parties with a high level of customer service Take a solutions-oriented approach to identify workflow or project issues and provide recommendations Participate in cross-training initiatives and complete related duties Prioritize lead generation efforts alongside the regular requirements of the role Assist with other project deliverables and teams as required in a dynamic work environment

WHAT YOU WILL BRING

Positive and affable team player, who thrives in high performing teams Excellent customer service skills, a relationship builder and a proven team player that is demonstrated through interactions with internal colleagues and external clients Experience with project management administrative support, including tracking project status and planning schedules Keen attention to detail to ensure accuracy in application processing, data entry, and compliance Strong analytical and data-driven mindset to generate reports and track project progress effectively Excellent organizational and project coordination skills to manage multiple priorities efficiently Curious approach to work to actively understand project workflows, ask questions, and identify opportunities for improvement Clear and professional communication skills to engage with internal and external clients Resourceful with a good ability to synthesize internet research Digital technology skills to use tools to find, manage, apply, create and share information and content Collaborative and mission-driven approach to support impactful projects in life-changing science Commitment to learning, practicing and upholding our core values of diversity & inclusion, collaboration, transparency, leadership, curiosity, a science-infused & data-driven approach, and impactful outcomes Post-Secondary degree/diploma in a relevant discipline or equivalent in experience

PREFERRED QUALIFICATIONS INCLUDE:

Experience with project management software tools (e.g. Asana) Bilingualism in English and French




BioTalent Canada offers a competitive total rewards package. Our hybrid work environment offers the flexibility to regularly work from the Ottawa office a minimum of two days per week and remotely from a designated home office.



Interested candidates are invited to submit a cover letter and resume outlining your interest and qualifications by 5:00 PM on September 12, 2025.



BioTalent Canada prides itself on being an equal opportunity employer and encourages applications from all qualified candidates. We welcome and encourage applications from people with disabilities. Accommodations are available upon request for applications in all aspects of the selection process.



We thank all applicants for their interest in BioTalent Canada, however, only those being considered for an interview will be contacted.