Job Description

About Us

Stevens and Associates Millwork Ltd. is a leader in custom architectural millwork, serving commercial, institutional, and high-end residential projects across Alberta. We take pride in precision, craftsmanship, and dependable project delivery. As we grow, we are seeking a detail-oriented and proactive

Project Assistant

to support our team in executing complex millwork projects with efficiency and excellence.

Position Summary

The Project Assistant provides critical administrative and coordination support to ensure successful project execution. This role bridges communication between design, production, and installation teams, and helps manage schedules, documentation, and client requirements throughout the project lifecycle.

Key Responsibilities

Assist Project Managers in tracking and coordinating project milestones, timelines, and deliverables. Prepare and manage project documentation, such as RFIs, submittals, purchase orders, and change orders. Maintain organized project files (digital and physical), ensuring up-to-date records. Support communication with clients, contractors, suppliers, and internal departments. Help coordinate site delivery schedules, installation timelines, and team assignments. Prepare jobsite packages and binders with drawings, specs, and instructions. Follow up on outstanding quotes, orders, and approvals to avoid project delays. Assist with tracking project costs and generating simple reports for billing or forecasting. Attend internal project meetings and take minutes as needed. Ensure compliance with company procedures and quality standards.

Qualifications

Diploma or degree in Construction Management, Architectural Technology, Business Administration, or related field preferred. 1-3 years of experience in a project coordination, administrative, or support role--experience in millwork, manufacturing, or construction is a strong asset. Proficiency with Microsoft Office Suite (Word, Excel, Outlook); experience with Cabinet Vision, AutoCAD, or Procore is an advantage. Excellent communication, organizational, and time-management skills. Ability to multitask and adapt in a fast-paced, deadline-driven environment. Familiarity with construction documents, drawings, and specifications. Positive attitude and a team-first approach.

Why Join Us

Work with a team that values craftsmanship, accountability, and innovation. Opportunity for growth in a stable, family-oriented business. Competitive compensation and benefits package. Training and mentorship in the millwork and project management field.

To Apply:

Please submit your resume and a brief cover letter outlining your experience and interest.

Job Type: Full-time

Pay: $20.00-$24.00 per hour

Expected hours: 40 per week

Additional pay:

Overtime pay
Benefits:

Casual dress Dental care Extended health care On-site parking Vision care
Schedule:

Monday to Friday Weekends as needed
Application question(s):

Are you physically and legally allowed to work in Canada?
Experience:

Project Assistant: 2 years (required)
Work Location: In person