Job Description

Applicants are encouraged to apply on BOTH Indeed and CollageHR:
https://secure.collage.co/jobs/sterlingsentinelgroup/51142

Company Overview:

Sterling Fence, a leader in commercial fencing solutions, is seeking a detail-oriented Office and Project Assistant to join our team in Delta, BC. This role is ideal for an organized and proactive individual who thrives in a dynamic environment, supporting sales, project coordination, administrative, and accounting functions. We offer a supportive work environment with growth opportunities.

Job Summary:

The Office and Project Assistant will be key in assisting prospective customers, supporting sales and project coordination, and handling administrative tasks. The ideal candidate will work closely with account managers, the accounting team, and subcontractors to ensure smooth office operations and efficient project execution.

Responsibilities:Sales & Customer Support:

• Assist prospective customers at reception and provide inside sales support.
• Support Account Managers with data input for CFS, preparing quotes, processing work orders, and coordinating with subcontractors.

Project Coordination & Administrative Support:

• Coordinate schedules between sales, clients, and subcontractors to facilitate project management.
• Prepare reports and track project progress.
• Manage office operations, including filing, documentation, and maintaining a clean and organized workspace.
• Handle phone calls at reception and provide general administrative support.

Accounting Support:

• Assist in preparing job cost summaries, invoicing, purchase orders, and tracking accounts payable and receivable.
• Support collections, credit management, and cash receipt processing.

Hands-On Learning & Career Growth:

• Participate in cross-training with the logistics and production team to develop an understanding of products, production, and logistics.
• Opportunity for growth into a sales professional role.

Qualifications:Education & Experience:

• Diploma or certificate in Business Administration, or a related field preferred.

Skills:

• Strong organizational and multitasking abilities.
• Excellent communication skills, both written and verbal.
• Ability to collaborate effectively with internal teams and external partners.

Assets:

• Experience with software tools such as QuickBooks, Google Workspace, Microsoft Office, Basecamp, Trello, and CFS (Computer Fencing Software).
• Previous experience in sales support, project coordination, or administrative roles.
• Knowledge of job costing and accounting principles.

Schedule & Compensation:

• Full-time position with competitive compensation based on experience.
• Opportunities for professional development and career growth.

Call to Action:

If you're a motivated and detail-oriented individual looking to grow in a dynamic work environment, we want to hear from you! Please submit your resume and a cover letter highlighting your relevant experience and salary expectations.

Job Types: Full-time, Permanent

Pay: From $20.00 per hour

Expected hours: 40 per week

Benefits:

• Dental care
• Extended health care
• Paid time off

Flexible language requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Secondary School (required)

Experience:

• Front desk: 1 year (required)
• Administrative experience: 1 year (required)

Work Location: In person

Application deadline: 2025-02-15
Expected start date: 2025-02-18