Job Description

Job Summary

As a key member of our team, the Project Administrator helps ensure the smooth delivery of projects, proposals, and programs that make a real difference for our clients and communities. In this role, you'll bring organization, attention to detail, and a collaborative spirit to support both our technical staff and project partners.

From coordinating proposals and marketing efforts to assisting with incentive programs and client communications, your work will keep projects moving forward and create a positive experience for everyone involved. You'll also have the chance to develop new skills, learn from experienced colleagues, and contribute meaningfully to decarbonizing Canada's building stock.

If you thrive in a dynamic environment, enjoy variety in your day, and are motivated by collective success, we'd love to welcome you as our Project Administrator. Your contributions will play an essential role in helping our team deliver high-quality results and build lasting relationships.

Responsibilities

Proposal & Marketing Support (50%)

Support proposal development by creating outlines based on RFP requirements, drafting content, proofreading, formatting, and performing quality control checks prior to submission. Maintain and update proposal templates to ensure alignment with RFP requirements. Assist with technical writing and editing of internal documents, reports, and communications. Contribute to marketing efforts, including LinkedIn posts, website updates, and coordinating internal presentation series.
Project & Program Administration (25%)

Track project deliverables, calendars, and internal databases. Set up new projects and manage required documentation. Schedule meetings, prepare agendas, and record meeting minutes. Support billing, event coordination, and travel arrangements as needed.
Technical Program Support (25%)

Coordinate and administer energy incentive programs Communicate with stakeholders (e.g., strata councils, housing co-ops, property managers) to provide program information. Set up technical meetings and coordinate follow-up actions. Assist with data collection, report editing, and basic energy modeling tasks (training provided).

Qualifications

High School Diploma with four (4) years of related experience or demonstrated equivalency of experience and/or education. 2+ years in the building/ construction industry preferred.

Skills and Competencies

Highly motivated self-starter who works independently and thrives in a collaborative team environment. Strong organizational skills with the ability to manage multiple priorities and shifting deadlines. Exceptional attention to detail and accuracy. Excellent written and verbal communication skills, with the ability to convey information clearly to colleagues, clients, and stakeholders. Analytical mindset with strong problem-solving skills and a focus on identifying process improvements. Comfortable working with data and numerically inclined. Proficiency with Microsoft Office 365 and the ability to quickly learn new software. Experience with Deltek, Ajera, or WordPress is considered an asset.

Physical Requirements

Sit for long periods of time Talk or hear Perform fine motor, hand and finger skills in the use of a keyboard, mouse, telephone, or writing Ability to stand; walk; and reach with arms and/or hands Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus

What We Offer

At Focal, we offer the opportunity to make meaningful contributions, see the impact of your work, and be part of a team that's as fun as it is respected in the industry.

Opportunities for growth and ownership Competitive salary and profit sharing for tenured staff Health benefits Culture of work-life balance and family Hybrid (home/office) work with possibility of remote Work with an industry leader in building performance that walks the walk Participation in the development of the company through AGMs and day-to-day operations Training on inclusivity, reconciliation, and other important non-technical issues Excellent relationships with repeat clients and industry colleagues Office dog Team ice cream, lunches and/or coffee breaks out of the office Opportunities to be involved in projects that improve building performance, reduce emissions and have meaningful, positive impact on the environment

Join Our Team

If this role excites you, we'd love to hear from you! Please submit a cover letter and resume combined in a single PDF. Your cover letter is important as strong writing skills are a key part of this role and will help demonstrate how you communicate clearly and effectively. Send your application to:

careers@focaleng.com

.

Job Type: Full-time

Pay: $60,000.00-$70,000.00 per year

Benefits:

Company events Extended health care Life insurance
Work Location: In person