Job Description

ZGF is seeking a Project Administrator to join our team in our Vancouver office. We are looking for self-motivated people who are reliable administrators with a strong work ethic and excellent communication skills. As a Project Administrator, you will\xe2\x80\xa6.

• Prepare, process, and track all project-related documents including fee proposals, contracts, change orders, document releases, payment applications and certificates of substantial completion.
• Route Submittals, RFIs and other documents for issuance and maintain accurate logs per established system.
• Create, proof, edit, copy and distribute general and project-related correspondence (letters, meeting notes, transmittals, reports, estimates, graphs, charts, schedules, etc.).
• Set up and maintain project files per established procedures.
• Create and coordinate project presentations, reports and other deliverables.
• Schedule and support project meetings, including room setup, coordination of food and beverage needs and conference room cleanup.
• Arrange travel and associated logistics.
• Accurately route and handle incoming and outgoing calls, email and shipments
• Assist with general office and front desk duties on occasion, as needed to support the administration team.

• Bachelor\xe2\x80\x99s degree preferred.
• Minimum of 3-4 years of mid-level administrative experience, preferably some within the A/E/C field.
• Meticulous organizational and filing skills.
• Must be articulate with superb written and verbal communication skills, including excellent spelling, grammar and typing abilities.
• Able to work independently and efficiently under pressing deadline situations while maintaining good working relationships with teams and staying abreast of daily work requirements.
• Ability to work in multiple computer programs simultaneously.
• Proficiency in Microsoft Office Suite required.
• Proficiency with Microsoft Teams preferred.
• Aptitude for learning new software.
• Knowledge of architectural/engineering terminology a plus.

• Cover letter
• Resume