Job Description

Programs and Events Coordinator

The University of the Fraser Valley Student Union Society (SUS) is a BC Not-For-Profit Society representing and serving UFV students. The Society manages the Student Union Building and facilitates services such as the UFV U-Pass, food services, and the student health and dental plan. SUS also provides support to an active community by organizing events and providing wellness and developmental programming. As the official representative body of UFV students, our mission is to be an inclusive community that provides high-quality, accessible programs and services. We are the unified voice advocating on behalf of student interests in the UFV community, ensuring each student has opportunities to thrive.

Work Schedule:

16-month contract. Full Time 37.5 hrs per week (Mon-Fri)

Compensation:

$45,000+

Reporting to:

Programs and Services Manager

Location

: Abbotsford (in-person)

Start Date:

ASAP

PLEASE APPLY VIA OUR RECRUITMENT PORTAL:

https://ufvsus.bamboohr.com/careers/139?source=aWQ9MjE%3D

POSITION DESCRIPTION

SUS is looking for a Programs and Events Coordinator. This dynamic position is responsible for the planning, design, promotion, and execution of SUS events and programming. The coordinator will actively collaborate across departments and liaise with external organizations such as vendors and suppliers, as well as ensure all programming and events fall within SUS's mission, vision, and values.

Day-to-day tasks include arranging event and program supplies, completing event detail forms, budget forms, and floor plans, connecting with vendors, and ensuring student and staff feedback is collected and analyzed. The ideal candidate will possess a positive attitude with a strong background in event planning and execution, and thrive well under pressure. A knowledge of project management initiatives, such as timeline setting, delegating tasks, and creating plans, is essential. This is a fantastic opportunity to work with a close-knit team and gain invaluable experience that will allow you to grow and develop in this field.

DUTIES AND RESPONSIBILITIES

The Programs and Events Coordinator has specific responsibility for a variety of functions, including but not limited to the following outlined below:

Assist in the delivery and implementation of the annual event calendar planning and ensure all events fall within the SUS strategic plan and are aligned with the values and priorities of the organization. Develop, plan, arrange, and facilitate programming and events for the UFV community Provide monitoring and evaluation data through the development and completion of feedback questionnaires for events, recommending changes to the Programs and Services Manager. Collaborate across SUS departments, including Executives, Marketing, and Facilities, and ensure all departments work on events and programming cohesively. Lead SUS campaigns (Safe Driving Week, etc.) and administer annual programming (Angel Tree, Student Perks Program). Complete necessary documentation for all events and programming, ensuring all events have the necessary supplies, and helping before, during, and after the event. Be the point of contact for suppliers, vendors, employees, and volunteers for all events and programming. Develop engagement with the student body by conducting outreach initiatives with SUS Executives.

QUALIFICATIONS AND EXPERIENCE

Event Planning and Project Management: 1+ years of event planning and project management experience are required for this role. JEDI Experience: Recognizing the importance of JEDI (Justice, Equity, Diversity & Inclusion) initiatives as well as understanding how to administer them in an educational setting. Strong Customer Service Skills: Solve problems, demonstrate patience, ensure stakeholder satisfaction, and resolve vendor, supplier, and staff complaints when necessary. Communication Skills: Ability to communicate clearly and concisely, over the phone, in person, and via email, as well as provide and receive constructive feedback. Computer Literacy: High level of computer literacy, including intermediate experience with Word, Outlook, PowerPoint, and Excel. Knowledge of Slack, Basecamp, and Eventbrite is considered an asset. Organization and Time Management Skills: Be able to set project priorities, conduct needs assessments, and successfully execute projects within a specified timeframe. Adaptability and Flexibility: Be able to take on projects with minimal notice, adjust priorities, rearrange schedules, and prepare backup plans for all events and programming. Teamwork Skills: Must be able to collaborate and support staff operations at SUS and work actively on improving services offered. Work Ethic: Contributes to a positive team culture by exercising good judgment, demonstrating initiative, maintaining confidentiality, and performing with a high degree of professionalism.

COMPENSATION AND BENEFITS:

$45,000+ annually, and a comprehensive Health & Dental benefits plan. We offer a generous leave allowance, including 12 days of vacation in addition to a winter break (typically 10 days at the end of December). This position also receives a monthly cell phone allowance.

The UFV Student Union Society is proudly committed to creating a diverse environment. As an equal opportunity employer, all qualified candidates will be considered without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, or age.

We thank all applicants for their interest; however, only selected candidates will be contacted for an interview.

Job Type: Full-time

Pay: From $45,000.00 per year

Benefits:

Dental care Extended health care On-site parking Paid time off
Schedule:

8 hour shift
Ability to commute/relocate:

Abbotsford, BC: reliably commute or plan to relocate before starting work (required)
Experience:

Event Planning: 1 year (required)
Work Location: In person