Job Description

INTERNAL / EXTERNAL


Classification: Office, Level 3 Title: Programs Administrative Assistant
Location: Battlefords Campus Competition #: 72-BC-2223

Date Posted: January 4, 2023 Closing Date: January 18, 2022 at noon
Start Date: ASAP Salary Range: As per the Collective Agreement
Full-Time, Permanent Appendix A
The commencement of this position is subject to funding decisions, which are beyond the control of North West College, and
therefore subject to change. This is an in-scope position. Internal applications from NWC staff with seniority will be considered prior
to outside applicants. Main Responsibilities:
Reporting to the Vice-President, Academic and/or a Program Coordinator, the position provides administrative support to the
Programs Division as required. The Programs Administrative Assistant is responsible for:

• Provides general administrative support services to the Vice-President, Academic and the Program Division Coordinators,

as well as support for Health Care Operations Associate desk and main reception as required.

• Assists Program Division Coordinators with the tasks of: preparing program schedules; organizing classroom facilities;

preparing and publishing program information, reporting and budgeting information, proposals, applications and contracts,
presentation materials, program advertisements; coordinating travel.

• Prepares and distributes program and operational information to students, Instructors and other College staff.
• Responds to general inquiries from students and the public regarding College programs and services, admissions and

registration process & procedures.

• Manages and maintains confidential information and records (i.e. student data).
• Processes and maintains information in the Student Information System (SIS).These include applications, student files,

student information, correspondence, registrations and withdrawals.

• Creates and maintains student and program filing systems.
• Provides general administrative support services to instructors.
• Ensures classrooms are open and secured as per schedule.
• Prepares and processes purchase orders. This will often include researching and recommending materials, equipment, or

supplies.

• Assists with the organization of college events such as graduation.
• Prepares, processes and maintains all agreements and contracts undertaken by the division for services, programs, student

work placements, and casual human resources.

• Monitors the timely submission of staff time sheet records.
• Performs other duties as assigned.

Qualifications, Skills, Abilities and Experience:

• A one-year post-secondary certificate in office administration from a recognized post-secondary institution.
• A minimum of one-year experience in an administrative support position.

Demonstrated competence and recent experience in the use of technology such as Zoom, Microsoft Office Suite, Outlook,
Internet and Social Media platforms, with the ability to learn and adapt to changing technology.

• Knowledgeable in all areas of office practices and procedures.
• Knowledge of database program applications and ability to manipulate data to produce reports.
• Ability to accurately, timely and concisely compose, record, proofread and/or edit a variety of written materials using correct

spelling, grammar and punctuation.

• Ability to pay attention to detail and numerical discrepancies to ensure accuracy in their work.
• Interpersonal skills that maintain the integrity of the position.
• Effective communication skills, and public relations & public speaking skills.
• Demonstrated skills in collaborative problem solving, research, analysis, and accountability within a team setting.
• Ability to plan, organize, schedule, and prioritize work taking into account frequent interruptions, conflicting and changing

priorities in order to meet tight deadlines.

• Ability to identify the need for development and modification of procedures to improve consistency, efficiency and

effectiveness, and to ensure compliance.

• Critical thinking skills.
• A recent satisfactory Criminal Record Check is a requirement of the College.

If you are interested in this position with the College, please complete an application for Employment. The application is
located on the website at www.northwestcollege.ca. Please provide a letter to Human Resources outlining how you
meet the qualifications, knowledge, education and skills as identified in the posting.

Submit Applications to: Please Quote Competition #72-ML-2223
Human Resources
North West College NWC thanks all those who applied however only those selected
10702 Diefenbaker Drive for an interview will be contacted.
North Battleford SK S9A 4A8
Fax:306.445.2254 Email: nwrccareers@northwestcollege.ca