Job Description

Posting Template

Posting Template

Position Title Program Support Administrator (TERM)
Required Qualifications

• Office Administration or Business Administration Diploma
• 2 years relevant experience in a professional office setting
• Excellent organizational ability, prioritizing and working within a high volume, fast paced environment
• Ability to maintain high service levels under pressure
• Highly committed and dynamic individual with proven ability to lead and maintain confidentiality
• Self-starter, intuitive and empathetic
• Solid contributor with excellent initiative, judgement and sense of responsibility
• Outstanding communication skills, both written and verbal, with creative writing skills
• Must demonstrate ability to work in an open, busy area with frequent interruptions
• Ability to work under pressure to meet strict and multiple timelines
• Excellent computer skills including experience using technical advising tools (such as student information management systems like Power Campus and MS Office Suite (including Word, Outlook, PowerPoint, and Excel) is required.
• Experience recording and transcribing minutes would be an asset.
• Knowledge of data analysis and marketing and communication is required.

Preferred Qualifications

• Knowledge of FOIP and FOIP training.
• Experience using PowerCampus.
• Experience working in a post-secondary institution.
• Excellent command of MS Excel, including the use of macros.

Department School of Business, University Studies & Academic Upgrading


is an equal opportunity employer looking for motivated and diverse individuals to join our College community and support our quest to educate to change lives. We offer meaningful development opportunities for our staff and a supportive balanced working environment. We are a comprehensive post-secondary educational institution located in Fort McMurray, nested in the Regional Municipality of Wood Buffalo on traditional Treaty 8 territory. Stretching from north-central Alberta to the borders of Saskatchewan and the Northwest Territories, Wood Buffalo is one of the largest municipalities in Canada. Keyano College is a strategic community partner that meets both the training and talent upgrading needs of industry, as well as the personal enrichment and cultural needs of the Wood Buffalo community. We take pride in offering a safe work and study environment that embraces Equity, Diversity, Inclusion and Belonging. Our students and customers come from all walks of life and so do we. That is why we are committed to hiring great people from a variety of backgrounds because it makes our employee community stronger.

Are you a detail-oriented dynamo with a passion for seamless organization? Do you thrive in fast-paced environments, effortlessly juggling multiple tasks while maintaining a sunny disposition? If so, we\'ve got the perfect opportunity for you!

Keyano College\'s School of Business, University Studies, and Academic Upgrading is currently seeking a Program Support Administrator (Term) to join their dynamic team. Under the general supervision of the Dean of Business, University Studies, and Academic Upgrading, you will act as first point of contact for students and faculty. This position is integral to supporting students\' academic success and the shared responsibility across functional units to foster that success. The Program Support Administrator also provides reception and general administrative support to the School.

Additional responsibilities include:

• working collaboratively with the Administrative Coordinator to maintain the general office procedures such as reception, scheduling, and provide support with document preparation
• providing arcuate information regarding college programs and services
• process invoices, book travel and order office supplies
• prepare faculty workload sheets and instructor contracts
• update information related to credit calendar, program information on Keyano\'s website
• maintain confidential records, documents, files and student documents
• create and edit reports, documents and spreadsheets
• support marketing and communication efforts by the department

All shortlisted applicants will have to complete a timed 10-minute demonstration on a their MS Office abilities. The demonstration task will be shared with shortlisted applicants before the interview and would likely require the candidate showcase their MS Excel abilities.
Advertised Salary CUPE AS4 - $4,346.47 per month and includes a comprehensive health and benefit package. This position qualifies for the Northern Living Allowance of $1,040.00 per month. This allowance is reviewed annually and is subject to budget approval.

Posting Form

Posting Details

Number of Vacancies 1
Desired Start Date
Position End Date (if temporary) 06/30/2024
Open Date 12/20/2023
Close Date 01/05/2024
Open Until Filled No
Special Instructions to Applicant

Keyano college encourages everyone coming to our campuses to be fully vaccinated and to get their booster shots as soon as they are eligible. Vaccination against COVID-19 remains the best way to prevent severe illness and death, and third doses can boost immunity to improve protection and limit spread.

Supplemental Questions

Required fields are indicated with an asterisk (*). * * Are you legally entitled to work in Canada (i.e. you are a citizen, permanent resident, or hold a valid work permit)?

• Yes
• No
• * Which of the following selections applies to your eligibility to work in Canada.

• Canadian Citizen
• Permanent Resident
• Valid Work Permit
• * How did you find out about this posting?

(Open Ended Question) * * How many years of experience do you have in this type of position?

• 0-2
• 2-4
• 4-6
• 6+
• * Are you currently living in Fort McMurray?

(Open Ended Question) * * There is a requirement for the successful candidate to work on the College campus, if you don\'t live in Fort McMurray, AB, are you willing to relocate?

• Yes
• No
• * As this posting may be used to fill future vacancies, do you consent to being contacted for similar opportunities at Keyano College?

• Yes
• No

Documents Needed to Apply

Required Documents * Cover Letter/Letter of Application

• Resume

Optional Documents

Keyano College