Job Description

Company Overview

Build a Dream is dedicated to transforming how young women approach career exploration by fostering diversity and inclusion in the workforce. Since 2014, we have been inspiring and empowering young women to pursue careers in skilled trades, STEM, emergency response, and entrepreneurship through mentorship, community engagement, and hands-on experiences.

We are seeking a

Program Manager

who is responsible for leading the planning, execution, and evaluation of organizational projects and events while managing and supporting a high-performing team. This role combines hands-on project management with people leadership, ensuring projects are delivered on time, within budget, and in alignment with the organization's mission and strategic objectives. The ideal candidate is an experienced leader who thrives in a collaborative, fast-paced nonprofit environment.

Key Responsibilities:

Project Planning & Coordination

Develop detailed project plans including timelines, deliverables, milestones, budgets, and resource allocation. Identify project requirements and ensure alignment with organizational priorities and funder expectations. Coordinate logistics for community events, fundraisers, workshops, and other organizational initiatives.

Team Leadership & People Management

Lead, coach, and manage project staff, event coordinators, volunteers, and contractors. Assign responsibilities, set clear expectations, and monitor performance. Support onboarding, training, development, and performance feedback. Foster a positive, inclusive, and collaborative team culture aligned with organizational values.

Execution & Event Management

Oversee end-to-end execution of multiple projects and events simultaneously. Ensure all event elements--venue, vendors, volunteers, supplies, communications, and safety protocols--are coordinated and delivered effectively. Troubleshoot event challenges and adjust plans to maintain smooth delivery.

Stakeholder & Community Engagement

Act as the primary point of contact for internal and external stakeholders, including staff, volunteers, partners, donors, and vendors. Provide consistent project updates, prepare status reports, and communicate any risks or changes in timelines. Build and maintain strong relationships with community partners to enhance event reach and impact.

Process Improvement & Operational Efficiency

Evaluate event processes, workflows, and systems to identify opportunities for improvement. Implement best practices in event planning, budgeting, project management, and volunteer coordination. Support the development of organizational policies and procedures related to event management.

Budget & Financial Oversight

Prepare and manage project and event budgets. Monitor expenditures to ensure compliance with organizational financial guidelines and funder requirements. Seek cost-effective solutions and negotiate with vendors to optimize spending.

Team Collaboration & Leadership

Work closely with cross-functional teams, including communications, programs, development, and administration. Lead and mentor volunteers or temporary staff supporting event execution. Ensure clear communication and coordination among all team members.

Evaluation & Reporting

Conduct post-event and post-project evaluations to measure success and identify lessons learned. Gather feedback from participants, volunteers, partners, and stakeholders. Prepare reports for leadership, funders, and board committees as required.

Compliance & Standards

Ensure events and projects follow organizational values, brand standards, accessibility requirements, and safety regulations. Maintain accurate documentation for audits, funders, and grant compliance.

Qualifications:

Education & Experience

Bachelor's degree in Project Management, Business Administration, Event Management, Nonprofit Management, or a related field. Proven experience planning and executing events and projects, preferably within a not-for-profit or community-based organization. Experience working with project management tools (e.g., Monday.com).

Skills & Competencies

Strong project coordination, event planning, and multitasking abilities. Excellent communication, presentation, and interpersonal skills. Strong problem-solving and analytical abilities with a keen attention to detail. Ability to work under pressure, adapt to change, and manage competing deadlines. Strong relationship-building skills with diverse communities and stakeholders. Experience leading volunteers or managing community partnerships.

Assets

Certification in Project Management (PMP, CAPM, or equivalent). Familiarity with nonprofit operations, grant requirements, and donor-funded programming. Proficiency in French (written and verbal)

Working Conditions

Travel is required as events are produced throughout Ontario and Canada.
Job Type: Full-time

Pay: $65,000.00 per year

Work Location: In person