Job Description

Department:

Public Works

Location:

HALIFAX

Type of Employment:

Permanent

Union Status:

NSGEU - NSPG

Closing Date:

25-Jul-25 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

------------




Maintaining and building our Provincial infrastructure is no small job.



The Infrastructure Management division at the Department of Public Works supports Nova Scotia's 2,400 buildings and infrastructure assets across a wide range of clients. We maintain and support various government buildings and other built assets, including museums, core buildings and office buildings supporting the work of government, correctional centres, and justice centres.



Without our Infrastructure Management staff's proactive measures, equipment issues or failures could lead to an interruption of services provided. The Program Coordinator (PAO) is just one of our key team players who support the overall safety and efficiency of our provincial building infrastructure.

About Our Opportunity

-------------------------




Reporting to the Manager of Business Services, Real Estate and Infrastructure Management Division, the Program Coordinator (PAO) is responsible for the coordination/administration, interpretation, investigation, and provision of information of various government programs throughout the province. The Infrastructure Management Division provides services for the management, construction and maintenance of provincially owned buildings and related infrastructure.





Responsibilities of the Building Infrastructure Program Admin Officer include assisting in the Infrastructure Management divisional program delivery, leading the administration of supporting government programs, and managing distribution and tracking of project documents within the portfolio of projects.





As a Program Coordinator (PAO), you'll play a crucial role in developing and supporting divisional workflow processes. Your responsibilities will include coordinating client and divisional needs, managing relationships within the department, assisting with communications, procurement, and project forecasting. Additionally, you'll track contract requirements and performance while maintaining high-quality standards. Your contribution will extend to supporting the management team in effective records management practices that follow departmental policies and procedures.

Primary Accountabilities

----------------------------




The primary accountabilities of this position are:




Promote the strategic use of information assets to support organizational goals, working closely with senior management to refine information management processes tailored to divisional needs. Utilize SAP modules--including reporting, financial, procurement, inventory, and plant maintenance--to generate insightful reports supporting the Real Estate and Infrastructure Management Branch. Conduct comprehensive data mining for KPIs from multiple sources, leveraging advanced Excel skills (formulas, pivot tables, charts) to analyze large datasets and provide actionable insights to senior leadership. Working with multiple work streams to maintain project momentum, monitor progress, and recommend course corrections to ensure timely and successful project delivery and completion. Collaborate with project managers to enhance workflows and implement effective project processes. Review and flag inconsistencies or errors in project submittals, ensuring full compliance prior to management review.

Qualifications and Experience

---------------------------------




This may be the right opportunity for you if you have a bachelor's degree in a business-related field and minimum 1 year of related experience and experience supervising and managing diverse teams; an equivalent combination of training and experience may be acceptable.





Candidates will require a strong working knowledge of records management policy and procedures and project management processes. You shall be proficient in the use of SAP and Microsoft Office Applications (Excel) to generate reports and presentations.





You must be a strong communicator, both oral and written, with strong attention to detail allowing you to conduct research and identify trends, interpret service contracts, and manage files. You take initiative and you work well independently and in a team environment. You also utilize sound judgement and tact when dealing with a variety of stakeholders. Your have organizational and planning skills that allow you to multi-task while adapting to a fast-paced environment, staying in line with the department's goals and objectives.





We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

---------------




An equivalent combination of training, education and experience will be considered. Equivalencies include, but are not limited to:




Completion of a 2-year diploma and 3 years of related experience




Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

------------




Based on the employment status, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

----------------------



Normal work week is 35 hours/week, 7 hours/day. May be required to work overtime on occasion. Typically located in comfortable office environment. Much of the time is spent in a comfortable position with frequent opportunity to move about. Regularly reads and interprets multiple sources of information, regular requirement to type, read and work on a computer. May experience pressure with deadlines and need for accuracy.

What We Offer

-----------------



Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies Countless career paths

Pay Grade:

PR 06 - PR 10

Salary Range:

$1,924.95 - $2,760.42 Bi-Weekly

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement:

We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at competitions@novascotia.ca.





This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:





Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.





External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.





Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to

Competitions@novascotia.ca.