Job Description

Close Date

Sep. 25 2023

Location

Glengarry Hospital - Victoria, BC V8S 1G7 CA (Primary)

Work Area (FBA Only)

Multi-Site

No

Travel Requirement

No travel required

Shift Start Time/End Time

08:00-12:00, 12:00 -16:00 - flexible

Days Off

Weekend/Stats

Vacancy Type

Regular PT

Salary Range (Hourly Rate)

$27.96 - $29.64

Paid FTE

.5

Worked BI-WEEKLY HOURS

20

Planned Start Date

Sep. 29 2023

Approximate End Date (For Temporary Assignments ONLY)

Pending Return of Incumbent

No

CRC required? (employee will be working with or have access to children or vulnerable adults and requires a Criminal Record Check)

Yes



In accordance with the Vision, Purpose, and Values, and strategic direction of Island Health (Vancouver Island Health Authority), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to the Coordinator, Administrative Services, the Program Assistant provides support to a range of Programs within Mental Health and Substance Use, projects and initiatives. Performs a variety of clerical and administrative duties such as managing Psychiatrist and/or clinical team appointment bookings with clients; maintaining files; typing letters and tables and data entry; photocopying; setting up meetings and taking minutes. Utilizes a variety of personal computer application software such as Excel, Access, Word, Power Point and related desktop publishing and graphics software to format/design, run and maintain correspondence, reports, procedure manuals, surveys, newsletters, web pages, communications, databases, and spreadsheets from rough draft or as directed.

Gathers and compiles information as required, such as client information and statistics. Researches, organizes, and summarizes information for reports.

QUALIFICATIONS:

Education, Training And Experience

Grade 12 graduation

Office Administration Certificate including courses in word processing, spreadsheet and database software

Three (3) years recent related administrative or secretarial experience in a similar environment

Or an equivalent combination of education and experience

Valid BC drivers license

Skills And Abilities

• Ability to type 60 wpm
• Demonstrated skills in MS Office, including Word, Excel, Outlook and PowerPoint
• Ability to communicate effectively, both verbally and in writing
• Ability to apply knowledge of office practices and procedures
• Ability to operate related equipment
• Ability to plan, organize and prioritize
• Business writing skills
• Ability to establish and maintain rapport with Psychiatrists and clinicians
• Knowledge of general office procedures
• Ability to analyze and resolve problems
• Physical ability to carry out the duties of the position

Link to Full

Additional information for applicants

Hours for this position can be flexible totaling 20 hr per week. Daily 0800-12:00, 12:0-16:00, 0900 -13:00, 0930 - 13:30

Additional Clauses

Vaccination Notification: To keep our employees, clients and the communities we serve safe, Island Health is enforcing an employee mandatory vaccination policy which is intended to prevent the transmission of COVID-19. As such, Island Health requires Proof of BC Provincial Immunization Registration as a condition of employment, and any offers of employment are contingent on you providing proof of vaccination prior to commencement of the offered effective date. If an offer of employment is extended, but proof of vaccination is not provided, the offer will be rescinded.

Requisition CA

Community Subsector

Affiliation/Union

BCGEU

Island Health