Job Description

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Job Details
Program Assistant - Finance - (995218.4)
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Organizational Unit
University of Victoria -> Faculty of Business
Location
University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)
Posting Close Date
18 January 2026
Please note that positions will close at 4 p.m. on the closing date.
FTE
1
Salary Grade
$4,363.00 - $4,525.00
Additional Posting Information:
N/A
Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.
Classification
PB7
Hours of Work
Monday to Friday, 8:30 am - 4:30 pm
Employee Group:
CUPE 951 - Regular
# of Hires Needed
1
Category
Administrative and Support Services
About this Opportunity
The University of Victoria is one of Victoria's largest employers and one of Canada's best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria's diverse academic programs, world-class research and commitment to civic engagement.
*This position is eligible for a Hybrid Work Arrangement and a Modified Work Schedule*
Job Summary
Our primary BCom degree is a four-year baccalaureate program, combining non-Business courses in the first two years, with the final two years devoted completely to business coursework in a cohort-based core, integrating co-op experience, international exchange, and a wide range of value-added activities. We also provide a set of undergraduate courses that allow students in other disciplines to complete a Business Minor degree.
Reporting to the Director, Undergraduate Programs, this position acts as administrative and program support for the various undergraduate programs. The Program Assistant - Finance is one of a team, working collaboratively to provide exceptional front line customer service for 1000+ students, as well as advanced secretarial support and diversified administrative duties for classroom and instructional support.
This position requires a strongly motivated and organized individual to work in a flexible setting where workflow is assigned based on functional needs including support for the Academic Director, the programs, students, admission team, faculty and sessional instructors.
Job Requirements
Experience:
This position requires a level of education, training, and experience equivalent to two years' experience providing administrative support within a professional office environment.
Knowledge/Skills/Abilities:

• Advanced secretarial and administrative skills
• Multicultural awareness, sensitivity and professionalism in dealing with a wide variety of stakeholders (current and potential students, faculty, sessional instructors, and the business community)
• Advanced organizational and time management skills with advanced attention to detail
• Excellent clerical skills including the ability to accurately input data, etc. using word processing, spreadsheets and databases
• Ability to manage a large volume of work, and to take initiative, prioritize and problem-solve in order to meet deadlines
• Strong sense of teamwork and customer service in assisting faculty, staff, students, the general public, and other university departments
• Demonstrated ability to learn, interpret, and explain relevant policies and procedures from multiple sources
• Able to produce accurate results and work effectively under pressure with minimal supervision
• Willingness to learn new systems and procedures, and flexible in adapting to changing work priorities in an environment with constant interruptions
• Ability to maintain confidentiality and handle highly sensitive material
• Strong communication skills

Territory Acknowledgement: We acknowledge and respect the L?k?????n (Songhees and X?seps?m/Esquimalt) Peoples on whose territory the university stands, and the L?k?????n and WSANE? Peoples whose historical relationships with the land continue to this day.
Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of .
Read our full equity statement here:
Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact:

Skills Required