Job Description

BCIT's

Centre for Workplace Education

is seeking a

temporary, full time (1.0

FTE

) Program Assistant

. As a key member of a collaborative team focused on supporting the provision of high quality workplace educational employment experiences for students, this position provides day-to-day assistance in the operational activities required in the delivery of workplace education programs at BCIT.

Duties & Responsibilities

DUTIES

AND

RESPONSIBILITIES

:

Support services for the Centre for Workplace Education: Collects, inputs and reports out on co-op student enrollment and placements data; provides detailed statistical reports to BCIT, government agencies and professional associations. Creates, develops and maintains systems to track students for the duration of enrollment. Facilitate student work term registration. Screens calls, schedules appointments, coordinates interviews, and handles mail. Handles logistical setup and catering for meetings and appointments. Provides clerical support as required, i.e., photocopying, filing, faxing, distributing materials, and ordering supplies. Keeps an up-to-date, comprehensive knowledge base of workplace education programs, policies, procedures and process systems.

Computer and database maintenance for the Workplace Education Offices:

Inputs student, employer, and job posting data into database. Uses database to complete departmental records creation, reporting, and tracking of departmental activity. Develops and manages data on a relational database; populates database with potential employers, maintains, updates and monitors a database of workplace education employers and students. Assists in implementation of, and provides training on, new systems/programs. Troubleshoots database problems; recommends improvements and/or upgrades as appropriate. Compiles statistics on students and graduates, employer participation, etc. Assists the Program Head and or Supervisor with projects as they arise. Participates in Records Custodian training and remains current with record keeping practices, policies and procedures (both BCIT and FOIPOP). Undertakes related duties as assigned consistent with the job grade for this position.

Qualifications

QUALIFICATIONS

:

Grade 12 completion, plus completion of one year of post-secondary education in business administration, computer applications or marketing. Two years of general experience plus one year of experience in an administrative position, preferably in an educational environment. Advanced knowledge and demonstrated use of Microsoft Office applications and database application programs. Excellent interpersonal, communication, and organizational skills. Excellent customer service and problem-solving skills. Accurate keyboarding of 50 wpm. Demonstrated ability to meet changing priorities; works to deadlines while making responsible decisions within established guidelines. Attention to detail and data accuracy. Ability to work with minimal supervision. A high degree of initiative, with a positive and proactive approach to facilitating day-to-day operations.

Additional Information

Benefits - Why you'd love working with us

Competitive pay Minimum of fifteen days of vacation prorated per year Competitive employer-paid extended health and dental plan including access to a Health Care Spending Account of up to $325 if eligible! Defined benefit

pension

plan with employer contributions Flexible hybrid work arrangements available

Professional Development

funds and resources Access to most BCIT Flexible Learning

courses

free of charge

Wellness

and Employee Assistance programs Complimentary membership with free access to the Fitness Centre, Gymnasium, and

more*
For more information on our generous benefits,

click here

!





BCIT is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring for systemically oppressed groups who have been excluded from full participation at BCIT and the larger community. This includes Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2S/LGBTQIA+. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.



Persons with disabilities who require accommodation for any part of the application or hiring process should contact

RecruitmentAssistant@bcit.ca

. Please note that all applications must be submitted via the careers page portal.

Email applications will not be accepted

.



The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwm??kw?y??m (Musqueam), S?wx?wu7mesh (Squamish), and s?l?ilw?ta?? (Tsleil-Waututh).

Salary Range

Salary Grade 6: $56,241 - $60,872

Additional Salary Information

External hires are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. Salary prorated based on percentage and term of appointment.


Position Details

Posting Category

Administration

Department 2

AGILE & Work Integrated Learning

Campus Location

Burnaby campus

Bargaining Unit

BCGEU Support Staff

Job Status

Temporary

Full-Time/Part-Time

Full-Time

Number of Vacancies

1

Anticipated Start Date

08/11/2025

Anticipated End Date

12/31/2025


Competition Information

Competition Number

25B575

Competition Open Date

07/05/2025

Competition Close Date

07/14/2025

Open Until Filled?

No